Section one: Contracting authority
one.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
Contact
Sarah Martin
Telephone
+44 1492574000
Country
United Kingdom
NUTS code
UKL13 - Conwy and Denbighshire
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Asset Management System
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Conwy County Borough Council will migrate the existing locally hosted Insight Asset Management System, to an external hosted environment on a managed service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £795,254.92
two.2) Description
two.2.2) Additional CPV code(s)
- 48326000 - Mapping software package
- 48330000 - Scheduling and productivity software package
- 48482000 - Business intelligence software package
- 48430000 - Inventory management software package
- 90710000 - Environmental management
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Conwy County
two.2.4) Description of the procurement
Conwy County Borough Council use an existing asset management system supplier, Symology Ltd, and now wish to migrate the existing locally hosted Insight Asset Management System, to an external hosted environment on a managed service. There is no change in systems, only a change to where the existing system is stored and how it is accessed and managed.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Symology Ltd already provide the Authority with full support and maintenance of the Authority’s Insight Asset Management System, its associated licences and support contract. A new contract is being awarded without prior publication due to the service being migrated from the existing locally hosted system to an external hosted environment on a managed service.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 June 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Symology Ltd
Vanguard House, Cotswold Park, Millfield Lane
Caddington
LU14AJ
Country
United Kingdom
NUTS code
- UKH21 - Luton
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £795,254.92
Section six. Complementary information
six.3) Additional information
Contract extension to be confirmed.
(WA Ref:123085)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom