Scope
Description
Chelmer Valley High School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions.
Aims of the Service and Tender
The key aims of the tender are to:
- Provide a high standard of cleaning.
- Deliver the cleaning services with consistency - good quality assurance systems in place.
- Good communication at local and Operations Manager level with the schools - two-way communication
- Daily interaction with the Premises Manager
- Develop an effective method of handing over any special needs and comments on a daily basis.
- Cleaners to work the hours that best suit the needs of the site and maximise the work completed.
- Training and development of the teams
Timeline:
Contractor to Visit Sites - 15:30 18th March 2026
Clarification Deadline - Friday 27th March 2026
Clarification Return Deadline - Tuesday 31st March 2026
Deadline for return of Tender Responses - 12:00 Thursday 2nd April 2026
Presentation by shortlisted bidders - Thursday 7th May 2026
Contract Awarded by - Monday 18th May 2026
Mobilisation Meeting - w/c 1st June 2026
Contract Commencement - 1st September 2026
Total value (estimated)
- £650,000 excluding VAT
- £780,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
The contract will be awarded for a three-year duration with the option of two additional one-year extensions.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKH3 - Essex
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 March 2026, 5:00pm
Tender submission deadline
2 April 2026, 12:00pm
Submission address and any special instructions
All submissions should be made via the Red Box Portal at www.redboxportal.com. This is accessible by the client. Maximum file size is 4.5MB. Any files larger than this should be resaved with lower resolution. Portal administrators and clients are unable to access the bids until the deadline has passed.
No attachments with be opened or downloaded until after the tender response deadline. Contractors should receive a confirmation email once files are accessed.
No, We Transfer files will be accepted.
Please complete your intention to bid on the opportunity via the Red Box portal - https://www.redboxportal.com.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 May 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 53% |
| Cost | Cost | 47% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
CHELMER VALLEY HIGH SCHOOL
- Companies House: 07696117
- Public Procurement Organisation Number: PTLT-1944-CXTZ
Chelmer Valley High School Court Road
Chelmsford
CM1 7ER
United Kingdom
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RED BOX CONSULTANCY SERVICES LIMITED
Summary of their role in this procurement: Consultant running the Tender
- Companies House: 05126781
- Public Procurement Organisation Number: PDBY-5265-PHLM
1 Innisfree Close
North Yorkshire
HG2 8PL
United Kingdom
Email: admin@redboxcs.com
Region: UKE22 - North Yorkshire CC