Scope
Reference
C23850
Description
West Sussex County Council (the Council) wishes to give notice of a potential contract opportunity for a Children’s Residential Homes Management System.
The Children’s Residential Service currently operates seven Ofsted-registered children’s homes and is planning further expansion. As the business grows and additional homes are brought online, it is essential to have full oversight across all services.
To support this growth and maintain high standards of care and compliance, the Council is considering implementing a Children’s Residential Homes Management System.
The Council is engaging with the market to gather insights from suppliers to help shape and inform any future procurement activity related to the Residential Homes Management System.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2030
- 4 years
Main procurement category
Services
CPV classifications
- 72260000 - Software-related services
Contract locations
- UK - United Kingdom
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
Engagement
Engagement deadline
27 March 2026
Engagement process description
The aim of the pre-market engagement activity is to:
1. Share the Council’s intention for a potential future purchase of software
2.Engage with suppliers to understand what their proposed approach to delivering the requirements would be, which may be used to help inform the overall delivery approach and commercial strategy (including scope, delivery, market capacity and commercial approaches)
3.Understand what the market can offer in terms of skills and experience, including any innovative technology, to support the Council’s future roadmap.
The pre-market engagement will be carried out via the Council's Atamis Portal, interested suppliers should register their interest and access the Request for Information document by completing the following steps:
1. Register on the Portal: https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin
2. b) Express Interest on the Portal: Suppliers should navigate to the 'Find Opportunities' page, click on the title of the opportunity (WSCC - Children’s Residential Homes Management System (RFI), and click Register Interest.
3. ) Review the RFI and upload a response by 12.00 on 27 March 2026
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
4 May 2026
Contracting authority
West Sussex County Council
- Public Procurement Organisation Number: PXJW-5627-QRQR
County Hall
Chichester
PO19 1RG
United Kingdom
Contact name: West Sussex County Council
Email: james.skilling@westsussex.gov.uk
Website: https://www.westsussex.gov.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government