Section one: Contracting authority
one.1) Name and addresses
English Heritage Trust
The Engine House, Fire Fly Avenue
Swindon
SN2 2EH
Contact
Richard Leatherdale
procurement2@english-heritage.org.uk
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
https://in-tendhost.co.uk/english-heritage
Buyer's address
https://www.english-heritage.org.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
English Heritage members handbook design 2025-30
Reference number
P/REF EH 00002024
two.1.2) Main CPV code
- 79822500 - Graphic design services
two.1.3) Type of contract
Services
two.1.4) Short description
We are looking for a supplier to design and layout our members’ handbook (324pp). We will devise the flatplan of the handbook, liaising with the chosen supplier on the design and layout. We will provide the copy while the supplier will use our image library to source appropriate images in response to overall handbook discussions and briefing. The supplier will also work closely with our content production team and the selected printer to prepare files for print, manage the colour and quality of the files, and press pass the handbook. The handbook will be a biennial activity during the specified contract (so at least two issues in the initial term).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £250,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79822500 - Graphic design services
- 79930000 - Specialty design services
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
We are looking for a supplier to design and layout our members’ handbook (324pp). We will devise the flatplan of the handbook, liaising with the chosen supplier on the design and layout. We will provide the copy while the supplier will use our image library to source appropriate images in response to overall handbook discussions and briefing. The supplier will also work closely with our content production team and the selected printer to prepare files for print, manage the colour and quality of the files, and press pass the handbook. During 2024 we are introducing a refreshed brand identity (including new tone of voice, primary and secondary colour palette, photography and illustration guidelines). The chosen supplier for the 2025/26 handbook will be the first to produce the handbook in the new brand so this is an exciting time for the development and design of a key tool of our membership retention strategy. English Heritage appoint and manage the handbook printer through a separate framework and we expect the successful tenderer to work with English Heritage and their selected printer on tasks including artwork preparation, colour proofing and press passing. The initial term of contract will be 3 years, 7 months. There will be provision to extend by a further two periods of 1 year each so a maximum contract duration of five years, 7 months. The start date will be 15 July 2024 commencing with the 2025/26 issue, and the initial end date will be 29 February 2028. If we maintain the annual publication this will end with the 2027/28 issue. The option to extend for up to an additional 2 years would see the end dates of 28 February 2029, and 28 February 2030 accordingly. Each extension year will be agreed individually, and we reserve the right to change the frequency at any time during this contract.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-006866
Section five. Award of contract
Contract No
P/REF EH 00002024
Lot No
N/A
Title
English Heritage members handbook design 2025-30
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 June 2024
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 25
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 26
Number of tenders received by electronic means: 26
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ledgard Jepson
Bullhouse Mill, Lee Lane, Millhouse Green
Sheffield
S36 9NN
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
National registration number
02391720
Internet address
https://www.ledgardjepson.com/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £250,000
Total value of the contract/lot: £138,631
Section six. Complementary information
six.3) Additional information
Awarded value shown relates to initial term based on biennial handbook production. If the extension period is used for this contract - the award value will be updated accordingly.
six.4) Procedures for review
six.4.1) Review body
English Heritage
The Engine House, Fire Fly Avenue
Swindon
SN2 2EH
procurement2@english-heritage.org.uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
English Heritage
The Engine House, Fire Fly Avenue,
Swindon
SN2 2EH
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
English Heritage
The Engine House, Fire Fly Avenue,
Swindon
SN2 2EH
Country
United Kingdom