- Scope of the procurement
- LOT 1A Estate Services - Grounds Maintenance - Direct Award Framework
- LOT 1B Estate Services - Grounds Maintenance - Mini Competition Framework
- LOT 2A Estate Services - Building and Window Cleaning - Direct Award Framework
- LOT 2B Estate Services - Building and Window Cleaning - Mini Competition Framework
- LOT 3A Estate Services - Sewage and Drainage Works - Direct Award Framework
- LOT 3B Estate Services - Sewage and Drainage Works - Mini Competition Framework
- LOT 4A Estate Services - Estate Refurbishment and Improvement Works - Direct Award Framework
- LOT 4B Estate Services - Estate Refurbishment and Improvement Works - Mini-Competition Framework
- LOT 5A Estate Services - EV Charging Facilities - Direct Award Framework
- LOT 5B Estate Services - EV Charging Facility Works - Mini-Competition Framework
Section one: Contracting authority
one.1) Name and addresses
NHMF (NPC) LIMITED
23 Commonside East
MITCHAM
CR42QA
Contact
David Miller
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Companies House
13915301
Internet address(es)
Main address
https://www.nhmfframeworx.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenders.nhmfframeworx.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenders.nhmfframeworx.org.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Public Sector Framework Provider
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHMF Frameworx Estate Services Framework Agreements 2023
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
NHMF Frameworx on behalf of NHMF (NPC) members wishes to appoint a number of Contractors, to two Frameworks, one for Direct Awards, and one for Mini-Competitions. NPC envisages appointing up to 30 suppliers to each Framework. Further details can be found in the Invitation to Tender (ITT).
Each of the Frameworks is broken down into 5 workstreams which are:
Estate Services - Grounds Maintenance
Estate Services - Building and Window Cleaning
Estate Services - Sewage and Drainage Works
Estate Services - Estate Refurbishments and Improvements
Estate Service - EV Charging Facilties
The Frameworks are national covering England, Wales, Scotland and Northern Ireland with the ability to operate in specific geographical regions.
two.1.5) Estimated total value
Value excluding VAT: £900,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
LOT 1A Estate Services - Grounds Maintenance - Direct Award Framework
Lot No
1A
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 50870000 - Repair and maintenance services of playground equipment
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Grounds Maintenance to their various dwellings, estates and schemes
The Service may include the following:
• Maintenance of grassed areas;
• Hedge Cutting;
• Maintenance of shrub and rose beds, borders and the like ;
• Tree Surgery;
• Leaf and Litter Clearance ;
• Jet washing;
• Hard surfaces maintenance;
• Invasive species treatment;
• Tree Inspections;
• Play areas and Playground equipment maintenance
• Street furniture maintenance;
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 1B Estate Services - Grounds Maintenance - Mini Competition Framework
Lot No
1B
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 50870000 - Repair and maintenance services of playground equipment
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKL - Wales
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Grounds Maintenance to their various dwellings, estates and schemes
The Service may include in the following:
• Maintenance of grassed areas;
• Hedge Cutting;
• Maintenance of shrub and rose beds, borders and the like ;
• Tree Surgery;
• Leaf and Litter Clearance ;
• Jet washing;
• Hard surfaces maintenance;
• Invasive species treatment;
• Tree Inspections;
• Play area and Playground equipment maintenance;
• Street furniture maintenance
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 2A Estate Services - Building and Window Cleaning - Direct Award Framework
Lot No
2A
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Building and Window Cleaning to their various dwellings, estates and schemes,
The Service may include the following:
Daily and weekly cleaning requirements of residential accommodation ;
• Periodic cleaning to internal communal areas of blocks of flats, hostels, sheltered and supported housing;
• Periodic cleaning to offices, depots etc ;
• Deep cleaning to commercial/communal kitchens;
• Specialist floor cleaning;
• Litter picking;
• Graffiti removal;
• Window cleaning - external - low level
• Window cleaning - external - high level
• Window cleaning - internal glazing
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 2B Estate Services - Building and Window Cleaning - Mini Competition Framework
Lot No
2B
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Building and Window Cleaning to their various dwellings, estates and schemes
The Service may include the following:
Daily and weekly cleaning requirements of residential accommodation ;
• Periodic cleaning to internal communal areas of blocks of flats, hostels, sheltered and supported housing;
• Periodic cleaning to offices, depots etc ;
• Deep cleaning to commercial/communal kitchens;
• Specialist floor cleaning;
• Litter picking;
• Graffiti removal;
• Window cleaning - external - low level
• Window cleaning - external - high level
• Window cleaning - internal glazing
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 3A Estate Services - Sewage and Drainage Works - Direct Award Framework
Lot No
3A
two.2.2) Additional CPV code(s)
- 90400000 - Sewage services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Sewage and Drainage Works to their various dwellings, estates and schemes.
The services may include the servicing, maintenance and installation or renewal of:
• Small scale sewage treatment works;
• Septic/harvesting tanks;
• Grease traps;
• Foul and surface water pumping stations;
• Oil/petrol interceptors;
• Cesspits;
And
• Lining, descaling, jetting of private sewers and drains;
• CCTV to private sewers and drains;
• Pumps maintenance;
• Sewage effluent and liquids waste collection and disposal;
• Grounds maintenance associated with Sewage Plant fenced enclosures;
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 3B Estate Services - Sewage and Drainage Works - Mini Competition Framework
Lot No
3B
two.2.2) Additional CPV code(s)
- 90400000 - Sewage services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Sewage and Drainage Works to their various dwellings, estates and schemes.
The services may include the servicing, maintenance and installation or renewal of:
• Small scale sewage treatment works;
• Septic/harvesting tanks;
• Grease traps;
• Foul and surface water pumping stations;
• Oil/petrol interceptors;
• Cesspits;
And
• Lining, descaling, jetting of private sewers and drains;
• CCTV to private sewers and drains;
• Pumps maintenance;
• Sewage effluent and liquids waste collection and disposal;
• Grounds maintenance associated with Sewage Plant fenced enclosures;
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 4A Estate Services - Estate Refurbishment and Improvement Works - Direct Award Framework
Lot No
4A
two.2.2) Additional CPV code(s)
- 45223300 - Parking lot construction work
- 45233270 - Parking-lot-surface painting work
- 45341000 - Erection of railings
- 45342000 - Erection of fencing
- 45432112 - Laying of paving
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Estate Refurbishment and Improvement Works to their various dwellings, estates and schemes.
The service may include:
Renewals, repairs and installation of a variety of fencing and gates including but not limited to ranch, chestnut pale, palisade, mesh, bow top.
Renewals, repairs and installation of a variety of hard surfaces including but not limited to pcc paving, tarmacadam, block paviers, cobbles, setts, self compacting gravel, safety surfacing etc.,.
Renewals, repairs and installation of seating, planters, bike sheds and shelters, and other outdoor features and furniture.
Drainage works
Water Mains
Retaining walls including gambions
Water features
Renewals, repairs and installation of Play areas, Ballgames areas and Playground equipment
Associated soft landscaping and planting including trees
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 4B Estate Services - Estate Refurbishment and Improvement Works - Mini-Competition Framework
Lot No
4B
two.2.2) Additional CPV code(s)
- 45223300 - Parking lot construction work
- 45233270 - Parking-lot-surface painting work
- 45341000 - Erection of railings
- 45342000 - Erection of fencing
- 45432112 - Laying of paving
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - Estate Refurbishment and Improvement Works to their various dwellings, estates and schemes.
The service may include:
Renewals, repairs and installation of a variety of fencing and gates including but not limited to ranch, chestnut pale, palisade, mesh, bow top.
Renewals, repairs and installation of a variety of hard surfaces including but not limited to pcc paving, tarmacadam, block paviers, cobbles, setts, self compacting gravel, safety surfacing etc.,.
Renewals, repairs and installation of seating, planters, bike sheds and shelters, and other outdoor features and furniture.
Drainage works
Water Mains
Retaining walls including gambions
Water features
Renewals, repairs and installation of Play areas, Ballgames areas and Playground equipment
Associated soft landscaping and planting including trees
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 5A Estate Services - EV Charging Facilities - Direct Award Framework
Lot No
5A
two.2.2) Additional CPV code(s)
- 34996300 - Control, safety or signalling equipment for parking facilities
- 42992000 - Special-purpose electrical goods
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
- 50324100 - System maintenance services
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - EV Charging Facility Works to their various dwellings, estates and schemes.
The service may include:
Design, supply and installation of ultra low and zero emission vehicle charging infrastructure including electric vehicle charging points together with all associated excavation, concrete works, ducting, builders work, making good, cabling, controls associated with the electrical distribution requirements of the Installation, and with the installation of the charging points.
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
two.2) Description
two.2.1) Title
LOT 5B Estate Services - EV Charging Facility Works - Mini-Competition Framework
Lot No
5B
two.2.2) Additional CPV code(s)
- 34996300 - Control, safety or signalling equipment for parking facilities
- 42992000 - Special-purpose electrical goods
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
- 50324100 - System maintenance services
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
- UKN - Northern Ireland
two.2.4) Description of the procurement
NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Estate Services - EV Charging Facility Works to their various dwellings, estates and schemes.
The service may include:
Design, supply and installation of ultra low and zero emission vehicle charging infrastructure including electric vehicle charging points together with all associated excavation, concrete works, ducting, builders work, making good, cabling, controls associated with the electrical distribution requirements of the Installation, and with the installation of the charging points.
For Further details refer to the ITT and Specification documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC7001
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 August 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 August 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The members of the NHMF including the Northern Ireland Housing Executive represent more than 80% of the UK's housing stock. NHMF (NPC) Ltd is a Contracting Authority under regulation 2 of the Public Contract Regulations 2015 and a central purchasing body under regulation 37 of those Regulations.
NHMF Frameworx is the trading name of NHMF (NPC) Ltd ("NPC") which has been established by the National Housing Maintenance Forum Ltd. The framework agreements subject to this notice are made available for use by the registered providers of social housing including the Northern Ireland Housing Executive and all other member and associate member contracting authorities on NPC'S register of members at the time of the publication of this FTS notice for this procurement operating across England, Wales, Scotland and/or Northern Ireland including their wholly owned subsidiaries.
The register of members is obtainable from http://nhmfframeworx.org.uk/register of members
The Framework Agreements subject to this notice are also made available for use by any other registered social housing provider https://www.gov.uk/government/publications/registered-providers-of-social-housing) , Welsh registered social landlord (https://gov.wales/registered-social-landlords), Scottish registered social landlord (https://www.housingregulator.gov.scot/register-of-social-landlords), Northern Irish registered housing association (https://www.communities-ni.gov.uk/articles/housing-regulation#toc-2), any local authority as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government Act (Scotland) 1973 or as defined in the Local Government Act (Northern Ireland) 1972 and any housing Arm's Length Management Organisation (ALMO) that either (a) becomes a member of NPC during the period of the Framework Agreements by becoming a subscriber and user of the M3NHF Schedule of Rates for Responsive and Void Property Works, the M3NHF Schedule of Rates for Planned Maintenance and Property Reinvestment and the M3NHF Repairs Ordering Schedule; or (b) becomes an associate member of NPC during the period of the Framework Agreements by entering into an Authorising Associate Member Agreement with NPC
The Contracting Authority considers that these contracts may be suitable for economic operators that are small or medium enterprises (SMEs), any selection of tenderers will however be based solely on the criteria set out in the procurement documents. NPC is administering this procurement on behalf of its Members.
The Contracting Authority reserves the right not to award any membership to any framework pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award membership of a framework for only part of the Works at its sole discretion
The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion.
For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any Call-off Contract shall be incurred entirely ay that applicant/tenderer's risk.
No guarantee can be given that any business is generated under any awarded framework agreement or call off contract, nor can any guarantee be given that any framework agreement or call-off contract may be put in place in relation to this procurement.
Economic Operators are to note that Call-off Contracts will take into account the priorities of the Contracting Authority and its members relating to economic. Social and environmental well being.
All documentation can be downloaded from https://etenders.nhmfframeworx.org.uk
This portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications.
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk
After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: NPC7001
Economic operators may seek clarification where they consider any part of the procurement documentation is unclear.
All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 2nd August 2023, this will provide an audit trail of all clarification requests and responses issued.
It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal.
Response to requests for clarification will be communicated by NPC to all Economic Operators through the portal secure email messaging system.
When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time.
DO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 9th August 2023 at 15.00.
Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline.
Tenders and supporting documentation must be visible to NPC and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@NHMF-Frameworx help desk by email etenders@nhmfframeworx.org.uk
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators.
The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before Framework Agreements are entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.
After the expiry of the 10 day standstill period, the Contracting Authority will unless prevented by order of the High Court, conclude and enter into the Framework Agreements.
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 4AS
Country
United Kingdom