Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123456
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Computer Aided Facilities Management (CAFM)
Reference number
project_27270
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Computer Aided Facilities Management (CAFM)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £979,545.06
two.2) Description
two.2.2) Additional CPV code(s)
- 48420000 - Facilities management software package and software package suite
- 48421000 - Facilities management software package
- 72514000 - Computer facilities management services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry~Londondery and Jordanstown Sports Village.
two.2.4) Description of the procurement
Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure.
The Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following:
• Computer Aided Facilities Management (CAFM).
• Space management system.
• Cloud-based solution.
• Licences for University employees and Contractors.
• Implementation.
• Training.
• Software support and maintenance.
• Students licences - option for Contract Years 6 to 10.
two.2.5) Award criteria
Quality criterion - Name: CAFM Mandatory Requirements / Weighting: Pass/Fail
Quality criterion - Name: Mobilisation and Implementation / Weighting: 10
Quality criterion - Name: Contract Management and Support / Weighting: 5
Quality criterion - Name: Training / Weighting: 5
Quality criterion - Name: Digital Services Requirements / Weighting: 5
Quality criterion - Name: CAFM Desirable Requirements / Weighting: 15
Quality criterion - Name: CAFM System Demonstration / Weighting: 25
Price - Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months.
There is an option for provision of Student licences for Contract Years 6-10.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-001904
Section five. Award of contract
Contract No
project_27270
Title
Computer Aided Facilities Management (CAFM)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 May 2025
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Invida Limited
Celixir House, Stratford Business & Technology Park, Innovation Way
Stratford Upon Avon
CV37 7GZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
10223226
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £979,545.06
Section six. Complementary information
six.3) Additional information
The estimated total value stated above in Section V 2.4 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.
In the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years.
Entry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a reprocurement
exercise.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).