Contract

Framework for the Provision of Temporary Accommodation

Torbay Council

F03: Contract award notice

Notice identifier: 2024/S 000-019637

Procurement identifier (OCID): ocds-h6vhtk-02f089

Published 27 June 2024, 10:37am

Section one: Contracting authority

one.1) Name and addresses

Torbay Council

Torbay Council Town Hall, Castle Circus

Torquay

TQ1 3DR

Contact

Miss Tracey Field

Email

tracey.field@torbay.gov.uk

Telephone

+44 1803208391

Country

United Kingdom

Region code

UKK42 - Torbay

Internet address(es)

Main address

http://www.torbay.gov.uk/

Buyer's address

http://www.torbay.gov.uk/

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Framework for the Provision of Temporary Accommodation

Reference number

DN577654

two.1.2) Main CPV code

55200000 - Camping sites and other non-hotel accommodation

two.1.3) Type of contract

Services

two.1.4) Short description

Torbay Council are looking for a range of providers to provide temporary accommodation

services, which will form part of a range of measures in Torbay aimed at ensuring our citizens

have access to safe, quality temporary and long-term accommodation that meets their

needs.

The types of Accommodation we are looking for include:

• Single bedroom shared facilities – rooms in a shared house; house of multiple occupation

(HMO).

• Single bedroom self-contained – exclusive use of accommodation with its own access and

no shared facilities.

• Single bedroom self-contained (adapted) - ground floor accommodation which is adapted

for a wheelchair user.

• Single bedroom self-contained (High Risk) - can accommodate people with complex and

multiple needs.

• 2-5 Bedroom units of accommodation with its own access and no shared facilities.

In order to achieve our goals for the delivery of Temporary Accommodation in Torbay, this

opportunity will be structured as a Framework Agreement. Providers can be appointed to

any of the following Lots:

• Accommodation and housing management (Lot 1)

• Accommodation only (Lot 2)

Ideally, we are looking for providers who can supply both the accommodation and housing

management (Lot 1), but we are also keen to work with providers who are only able to meet

the accommodation requirements (Lot 2) to ensure we have access to sufficient quality

secure accommodation to meet the needs of Torbay Citizens. The Council will award

Contracts with suitable providers from Lot 1 and Lot 2 to meet our requirements for

sufficiency. These Contracts will guarantee the placements and income from the Council.

Providers have the option of bidding to be appointed to the Framework on any number of the

specified Lots. There will be no minimum unit of accommodation requirement and providers

will be invited to put forward submissions for any number of units of accommodation from

any of the Lots available on the Framework. Bidders must be the owner, leaseholder or

managing agent of the properties put forward. Providers will ensure that properties meet the

quality standards as set out in the service specification. This will include standards relating

to:

• Housing Health and Safety Rating System (HHSRS) self-assessment.

• Compliance with the provisions of the Housing Act 2004.

• Where accommodation for single households is provided in shared housing this should

comply with House in Multiple Occupation (HMO) standards and be licensed as appropriate.

• All property will be clean and in good condition.

• Fire Safety standard.

• Gas & Electric Safety checks.

• Security.

Torbay Council are keen to work in partnership with all providers appointed to the

Framework, with providers having access to a named contact within the Housing Options

Team and a contract manager. The Council will be responsible for issuing licence agreements

to those occupying temporary accommodation to ensure accommodation is provided in

accordance with the Council’s legal duty.

two.1.6) Information about lots

This contract is divided into lots: Yes

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £1,750,000

two.2) Description

two.2.1) Title

Accommodation & Housing Management

Lot No

two.2.2) Additional CPV code(s)

55100000 - Hotel services
55200000 - Camping sites and other non-hotel accommodation
98340000 - Accommodation and office services

two.2.3) Place of performance

NUTS codes

UKK42 - Torbay

two.2.4) Description of the procurement

The purpose of the services provided as part of this Lot are to supply good quality furnished

temporary accommodation and housing management services to a range of households in

housing need on behalf of the Council. This will include Homeless Single people, Couples,

Families, and Care Leavers.

This could also include hotel rooms that would be used in exceptional circumstance. Hotels/

B&B provision would not usually be used for young people under the age of 18. Families

would only be accommodated in exceptional circumstances.

two.2.5) Award criteria

Price

two.2.11) Information about options

Options: Yes

Description of options

The Authority has identified the following specific changes or modifications, some or all of

which may occur over the life of the Contract:

(a) an increase or decrease in the number and type of accommodation units provided under

the Framework or any resultant Call-Off Contract or Lease Agreement;

(b) change of standards or use as a result of legislative change such as health and safety,

planning, or any other change in legislation affecting the use or management of the

accommodation;

(d) the way accommodation is allocated;

(e) additional self-contained units of accommodation suitable for individuals and families

fleeing domestic violence or abuse may be required at a future date, in respect of the

Authority’s duties to provide support to victims of domestic violence and their children under

the Domestic Abuse Act 2021.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Price is not the only award criterion and all criteria are stated only in the procurement

documents.

Tiers

The Framework will comprise a combination of Applicants from Lot 1 and Lot 2 split into two

tiers as follows:

a) Tier 1: This tier will include those Applicants who have scored highly enough to be awarded

a Call-Off Contract. Places will be awarded in relation to specific Units of accommodation,

this may result in some Applicants having more than one place on Tier 1.

b) Tier 2: The purpose of this tier is to enable the Council to have access to a range of

providers, providing accommodation only, through which we can spot purchase additional

units of accommodation to meet temporary increases in demand.

The Council recognises that, where a Tier 1 Contract has not been put in place the

accommodation units proposed by Applicants may not remain available to meet spot

purchasing / further competition requirements. In view of this Tier 2 will set up on a Provider

basis, rather than in respect of specific units of accommodation, enabling Providers to

propose alternative accommodation units. Applicants who are not awarded a Tier 1 place for

any of their proposed Units and who meet the mandatory and minimum requirements and all

Tier 1 Providers will automatically be awarded a single place on Tier 2.