Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Zoe Morgan-Kriek
Telephone
+44 07580698044
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from another address:
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Zoe Morgan-Kriek
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001205 Electronic Communications, Payments and Kitchen Management Solutions
Reference number
001205
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking to renew the Electronic Communications, Payments and Kitchen Management Solutions Framework. We would like to pre-engage with both suppliers and customers to understand in more detail the current market and current suppliers. The Framework will go live August 2024 but the aim is to award before so there is no gap in service.
We will be working in partnership with NEPO on this Framework as part of our ICT Category Partnership.
YPO are a non profit organisation owned by 13 local authorities and 72 Associate members, our frameworks put money back into the public purse. Our aim is to work with all suppliers including SME’s to create efficient procurements for our customers offering YPO’s category knowledge and support throughout the project.
YPO reserves the right to not commit to advertising this tender if we do so wish. Any information provided by suppliers and customers prior to any advertising of the tender will not be used to determine the outcome of any processes.
Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Public Contract Regulations 2015.
Please note that this notice is to undertake early supplier and customer engagement only, information is being sought without prejudice and without commitment. If you are interested in this opportunity, please email the named contact on this form – zoe.morgan-kriek@ypo.co.uk by 01 September 2023
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
YPO envisage that the new Framework may be divided into the following Lots, but this may be subject to change following pre-engagement.
Lot 1 - A full solution comprising of software and hardware – Cloud Hosted or Off premise
Lot 2 - Software Only Lot – Cloud Hosted or Off premise
Lot 3 - Additional enhancements or bespoke bolt ons to increase scope
Lot 4 - Online Payment applications
Lot 5 -Communication Software via omni channels solutions email/SMS
Lot 6 - Cashless catering systems
Lot 7 - Registration solutions
Lot 8 - Application Software (APP) to integrate with internal systems for a one log on one view
Lot 9 - Management Information Systems
Lot 10 - Pupil Attainment Solutions
YPO's Aim is to re procure this highly successful framework but ensure we capture any changes and innovations in the market and incorporate new sectors such as NHS and the offering they are now using - Electronic bedside meal ordering system (PMOS) as well as kitchen management , payment solutions , cashless catering and communications. All solutions now appear to be cloud based with some hardware device requirements to access the software in kitchens and at the bedside amongst management of allergens and calories but not limited to.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
two.3) Estimated date of publication of contract notice
1 April 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Please note that is a request for information to undertake pre-market engagement only and is being sought without prejudice and without commitment. Any information provided will not be used to determine the outcome of the tender process. When, or if, YPO wishes to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Public Contracts Regulations 2015. If you are interested in obtaining more information please contact the named contact on this form by 01 September 2023.
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).”