Section one: Contracting authority
one.1) Name and addresses
London Borough of Merton
Civic Centre, London Rd
Morden
SM4 5DX
Contact
Mrs Olubunmi Akinmade
Olubunmi.Akinmade@merton.gov.uk
Telephone
+44 2082745215
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
School Cleaning and Ancillary services
Reference number
DN602345
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Merton has procured a multi-site school cleaning service for
a number of its primary, secondary and special schools and other associated education
buildings. The Successful Provider will provide daily and periodic cleaning for schools and other sites. The current expectation is that there will be approximately 36 education establishment
sites. However, the council wishes to allow for the option of up to any of a possible 20 (or
such number up to that figure) additional state maintained school sites (including
academies) situated within the borough to be added via a variation during the term of the
contract if their governing bodies ask to be included within the council’s contract.
The current estimated value is based on 36 sites over a 5 year maximum contract term
(approximately £2.1 million per year without inflation) - the addition of further sites is not
necessarily anticipated but if this were to occur this would substantially increase the value of
contract by up to a total annual contract value of £4 million per year
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,705,992
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The London Borough of Merton has procured a multi-site school cleaning service for
a number of its primary, secondary and special schools and other associated education
buildings. The Successful Provider will provide daily and periodic cleaning for schools and other sites. The current expectation is that there will be approximately 36 education establishment
sites. However, the council wishes to allow for the option of up to any of a possible 20 (or
such number up to that figure) additional state maintained school sites (including
academies) situated within the borough to be added via a variation during the term of the
contract if their governing bodies ask to be included within the council’s contract.
The current estimated value is based on 36 sites over a 5 year maximum contract term
(approximately £2.1 million per year without inflation) - the addition of further sites is not
necessarily anticipated but if this were to occur this would substantially increase the value of
contract by up to a total annual contract value of £4 million per year
two.2.5) Award criteria
Quality criterion - Name: Organisational Capacity / Weighting: 12.5
Quality criterion - Name: Quality of Service / Weighting: 15
Quality criterion - Name: Performance Management / Weighting: 7.5
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further 2 years, in 2 12-month periods at the Council’s discretion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-007187
Section five. Award of contract
Contract No
1
Title
School Cleaning and Ancillary services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Julius Rutherfoord & Co Ltd
The Tramshed, 12 Ingate Place
London
SW8 3NS
Country
United Kingdom
NUTS code
- UKI63 - Merton, Kingston upon Thames and Sutton
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,705,992
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom