Section one: Contracting authority/entity
one.1) Name and addresses
Great Western Hospitals NHS Foundation Trust
Marlborough Road
Swindon
SN3 6BB
Contact
Debbie Parin
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the provision of Histopathology reporting, Urology and Breast MDT
two.1.2) Main CPV code
- 85111800 - Pathology services
two.1.3) Type of contract
Services
two.1.4) Short description
A contract for the provision of Histopathology reporting, Urology and Breast MDT
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £420,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Poundbury Cancer Institute
3 Queen Mother Square
Dorchester
DT1 3BJ
two.2.4) Description of the procurement
A direct award to Poundbury Cancer Institute (PCI) for the supply of Histopathology reporting, Urology and Breast MDT
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Great Western Hospitals NHS Foundation Trust (GWH) intends to award a contract under Regulation 32(2)(b)(ii), to Poundbury Cancer Institute (PCI) in respect of Histopathology reporting, Urology and Breast MDT, for a period of one year, with an option to extend for a further period of one year. This to maintain continuation of service delivery while the separate contract end dates for this requirement at GWH and Salisbury NHS Foundation Trust (SFT) are aligned and the collaborative requirement is re-tendered as a BSW Procurement Alliance collaborative contract, to ensure greater efficiency when procuring services. PCI is the incumbent supplier and the new contract will ensure that the current service is maintained until the re-tender is complete, without risk to patient care or the accumulation of cost and resource pressures. To award another supplier a temporary arrangement of this nature may result in the following:
Trust Turnaround Times and Patient Care: Variations in turnaround while new systems are set up. Currently PCI routes for reporting are established and consistent. Risking this could lead to increased Turnaround and delays to the diagnosis, and in turn treatment, of patients within the Trust
Packaging and Transport: new routes of transport for slides and blocks have to be set up. This will add extra pressure to the departments' sendaways team. Packaging requirements may also vary, leading to additional costs of purchase, and increased time to carry out alternative packaging requirements.
IT and Report Transcription: The reporting of cases by PCI is an established process, and the departments secretarial staff are familiar with the process of transcribing the received reports onto the LIMS. A new provider could lead to additional reporting processes, or access may be required to additional external IT systems, increasing the workload of the secretaries.
Additional Testing Requirements: A new provider may wish to introduce new tests (such as Immunohistochemical markers) not routinely performed within the department. This will increase the cost as these may have to be outsourced or will have to be worked up and verified in house, adding to the department's workload. Currently the requirements of PCI are known to the department and requesting additional work is an established process.
Documentation: Changing provider will result in numerous document updates that will add to the department's ongoing quality work.
Accreditation: UKAS, would have to be informed of any changes in provider, and any tests that they require that are not on our schedule would have to be reported as unaccredited tests.
GWH has reviewed the factors described and considers that for the technical reasons listed, awarding PCI is the only reasonable solution as it mitigates the risk of a detrimental effect on the service and the accumulation of preventable cost and resource pressures until the re-tender of the collaborative contract across the two Trusts. GWH will observe a 10 day standstill from the date of this notice before entering into a contract with Poundbury Cancer Institute (PCI).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 July 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
POUNDBURY CANCER CENTRE LTD
Newborough House 3 Queen Mother Square
Dorchester
DT1 3BJ
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £420,000
Total value of the contract/lot/concession: £420,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Salisbury Managed Procurement Services
Salisbury NHS Foundation Trust, Odstock Road
Salisbury
SP2 8BJ
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Salisbury Managed Procurement Services
Salisbury NHS Foundation Trust, Odstock Road
Salisbury
SP2 8BJ
Country
United Kingdom