Section one: Contracting authority
one.1) Name and addresses
PSNI - Police Service of Northern Ireland
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4842518 - PSNI - Production and Delivery of Printed Items
two.1.2) Main CPV code
- 22000000 - Printed matter and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Police Service of Northern Ireland (PSNI) Creative Hub within the Strategic Communications and Department require a commercial printer, to produce and deliver printed items including forms and a range of other printed material for delivery to, and usage throughout, the PSNI Estate. The commercial printer will offer an end-to-end service from initial client brief through to the delivery of the final products. ***Supplier Open Day *** A supplier open day will be facilitated to provide potential tenderers with the opportunity to familiarise themselves with to view samples of forms and booklets that the customer will make available and for any questions relating to the procurement. It is anticipated this will be on Friday 28 July 2023, the location and time will be confirmed following confirmation of attendance. Attendees will be limited to two individuals per company. Details of attendees must be submitted in advance as a message via eTendersNI, the message must contain the names of the company representatives. This information must be submitted through the secure messaging function within eTendersNI by 12 noon on Wednesday 26 July 2023. It is strongly recommended that tenderers avail of this open day. Tenderers will not be permitted to take any sample materials for future reference, and therefore attendance is the only opportunity for serious and genuine tenderers to examine indicative examples of PSNI’s requirements prior to submitting their proposals. (Since space at Print and Design Unit is limited, if large numbers of potential tenderers wish to view the samples, PSNI may consider arranging an additional day or days. However, since levels of interest are not known at this stage, potential tenderers should note this only as a possibility, and aim to attend at the date and time indicated.) Please note that attendance is not a mandatory requirement; tenderers may still submit proposals without viewing the PSNI samples, and those who do attend are under no obligation to submit a proposal.
two.1.5) Estimated total value
Value excluding VAT: £1,413,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79823000 - Printing and delivery services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Police Service of Northern Ireland (PSNI) Creative Hub within the Strategic Communications and Department require a commercial printer, to produce and deliver printed items including forms and a range of other printed material for delivery to, and usage throughout, the PSNI Estate. The commercial printer will offer an end-to-end service from initial client brief through to the delivery of the final products. ***Supplier Open Day *** A supplier open day will be facilitated to provide potential tenderers with the opportunity to familiarise themselves with to view samples of forms and booklets that the customer will make available and for any questions relating to the procurement. It is anticipated this will be on Friday 28 July 2023, the location and time will be confirmed following confirmation of attendance. Attendees will be limited to two individuals per company. Details of attendees must be submitted in advance as a message via eTendersNI, the message must contain the names of the company representatives. This information must be submitted through the secure messaging function within eTendersNI by 12 noon on Wednesday 26 July 2023. It is strongly recommended that tenderers avail of this open day. Tenderers will not be permitted to take any sample materials for future reference, and therefore attendance is the only opportunity for serious and genuine tenderers to examine indicative examples of PSNI’s requirements prior to submitting their proposals. (Since space at Print and Design Unit is limited, if large numbers of potential tenderers wish to view the samples, PSNI may consider arranging an additional day or days. However, since levels of interest are not known at this stage, potential tenderers should note this only as a possibility, and aim to attend at the date and time indicated.) Please note that attendance is not a mandatory requirement; tenderers may still submit proposals without viewing the PSNI samples, and those who do attend are under no obligation to submit a proposal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,413,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Following the intial contract period there is one optional two year extension period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 August 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13 November 2023
four.2.7) Conditions for opening of tenders
Date
15 August 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, this may be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for a period of . up to three years.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom