Scope
Description
Poynton Town Council is offering opportunities for suitably qualified companies to apply to become be the council's Approved Contractor for street lighting for an initial period of 3 years.
Poynton Town Council currently has a mixture of street lighting types. We own 87 streetlights; that require reactive repair and ongoing maintenance. We are looking to replace nine streetlights in the short term. The council has a desire to install solar powered lights, where the location supports such a move.
As Poynton Town Council's Approved Contractor for streetlighting, you will be required to carry out the following:
• The replacement of nine streetlights
• Reactive maintenance on faulty streetlights
• Other electrical works including electrical supply to defibrillators
• Installation of Christmas Light banners
• Installation of lights on Town Christmas Tree
• Condition inspections
Specification
The streetlights approved contractor information sheet (appendix B) should be completed providing as much detail as possible including:
• Details of services, personnel and resources
• Indicative costs, including hourly rates, call out charges or any other additional charges for planned and emergency work
• Any response times or other benefits of your service offer
• Your experience of streetlight work
• All relevant insurances and licenses
• Relevant qualifications and memberships of professional organisations
• Any British Standards to which you work
• Any relevant risk management including in relation to electrical safety, working at heights, use of power tools, traffic management
• Any environmental and sustainability credentials.
Period
This opportunity relates to contracts being offered from 7th July 2025 for a period of three years.
Restrictions
This work is limited to Poynton Town Council streetlights only.
Conditions
Any conditions should be stated including any relating to:
• Any insurance requirements on Poynton Town Council
• Any requirements for Poynton Town Council to provide additional data
Contractor variations and termination
Please state how you would deal with any changes in your service. Include any known costs and notice periods.
Compliance
• Staff employed on this contract must be formally accredited with G39 Category 1 qualifications.
• Your company must be NICIEC accredited or equivalent (please provide evidence of such accreditation including levels of accreditation with your quote).
All contractors will be assessed for Poynton Town Council's Approved Contractors List prior to commencement. Contractors will be supported, if needed, through this process and should note that once they are on the Approved Contractor List this reduces ongoing administrative impacts.
Apply by email to The Clerk haf.barlow@poyntontowncouncil.gov.uk before 4pm on Monday 2nd June 2025.
Total value (estimated)
- £48,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 7 July 2025 to 6 July 2028
- 3 years
Main procurement category
Services
CPV classifications
- 50232100 - Street-lighting maintenance services
Contract locations
- UKD - North West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 May 2025, 9:00am
Tender submission deadline
2 June 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Ability to carry out contract in safe and effective manner | Quality | 70% |
| Pricing schedule | Price | 30% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Poynton with Worth Town Council
- Public Procurement Organisation Number: PXHN-1242-MDWJ
Civic Hall, off Park Lane
Poynton
SK12 1RB
United Kingdom
Contact name: Mrs Haf Barlow
Telephone: 01625 872238
Email: haf.barlow@poyntontowncouncil.gov.uk
Website: http://www.poyntontowncouncil.gov.uk
Region: UKD62 - Cheshire East
Organisation type: Public authority - sub-central government