Scope
Description
The aim of this procurement is to contract with a Supplier to supply and manage furniture installs at Rutherford Appleton Laboratory (RAL), The Coseners House and Chilbolton (South). We are looking to start a new framework over 4 years with 2 optional extension of one year (2 + 1 + 1) with a maximum potential value of £5,000,000 Excluding VAT. Please note UKRI will introduce a one month mobilisation period which will take place before the commencement of the contract. The estimated annual spend is £1,000,000.00 Excluding VAT. Due to the frequent construction of new buildings on site, an additional £1,000,000.00 has been included in the total estimated value. However, please note that this amount is not guaranteed.
The RAL site can have a number of challenges/complexities, and we are looking for a specialist who can support the management of furniture and all aspects of services that come with this. The majority of orders placed will be classed as business-as-usual furniture orders. Throughout the contract there will be a number of projects, which will vary from new buildings to major refurbishment works within existing buildings.
Direct award works will be given to the main supplier of a value up to 50K.
Quotations will need to be obtained from all suppliers on the framework (a mini comp) for any works over the value of 50K. The winning quotation is based on lowest price and delivery timescales.
We are looking to appoint two suppliers:
1)Main Supplier (direct to award up to 50K - if the supplier can source manage the works)
2)Second supplier
Please refer to the entire documentation set in our eSourcing portal; https://ukri.delta-esourcing.com/respond/Q8F7J2M6P6
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=945827065
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 August 2025 to 19 August 2027
- Possible extension to 19 August 2029
- 4 years, 2 days
Description of possible extension:
A 2+1+1 contract in total, years 3 and 4 may be released individually.
Main procurement category
Goods
CPV classifications
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
9 June 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 July 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical/Quality | Long criteria description |
Quality | 75% |
| price | Long criteria description |
Price | 25% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
UK Research and Innovation
- Public Procurement Organisation Number: PDQJ-7126-JDHG
Polaris House, North Star Avenue
Swindon
SN2 2FL
United Kingdom
Telephone: +44 1793442000
Email: STFCprocurement@ukri.org
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government