Section one: Contracting authority/entity
one.1) Name and addresses
Queen Margaret University
Musselburgh
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00364
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Services
Reference number
EC-0734
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement at the time of conclusion of the contract:
To provide catering, canteen, shop, delivered catering and bar services to the University and its student facility in its Musselburgh Campus, in Scotland, UK.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
31 July 2017
End date
31 July 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 112-225991
Section five. Award of contract/concession
Contract No
EC-0734
Title
Catering Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 June 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Baxter Storey
4 redheughs rigg, south gyle
edinburgh
eh12 9dq
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £26,772
Section six. Complementary information
six.3) Additional information
(SC Ref:673978)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Edinburgh
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 55520000 - Catering services
seven.1.3) Place of performance
NUTS code
- UKM73 - East Lothian and Midlothian
seven.1.4) Description of the procurement:
To provide catering, canteen, shop, delivered catering and bar services to the University and its student facility in its Musselburgh Campus, in Scotland, UK.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 August 2017
End date
31 December 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,369,301
seven.1.7) Name and address of the contractor/concessionaire
Baxter Storey
4 redheughs rigg, south gyle
edinburgh
eh12 9dq
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This contract has been modified in the following ways:
(i) the pricing is now based on a cost plus model;
(ii) a 17 month extension has been agreed to allow the University to understand changes to the client market with the move to a hybrid teaching and working model;
(iii) this scope of this contract will now cover an EPOS system.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
(i) This was a capped cost reimbursement contract. Given that Covid lockdowns decimated our catering business on campus, we waived the cap. This was standard across the contract catering industry.
(ii) The volume of footfall on campus has not yet recovered to pre-Covid levels. There remains uncertainty around the level of footfall due to the implementation of post-Covid hybrid teaching and working models. To be commercially viable for other catering contractors, we need a full operational year with no Covid restrictions. The 17 month extension allows us to have a ‘normal’ year of operations and thus financials to present to the market.
(iii) The previous EPoS supplier is no longer fit for purpose; we no longer have a need for elements of this system. Baxterstorey already use MCR on a number of their sites and have in-depth knowledge of this system making it operationally an easy move. All liability around VAT would sit with Baxterstorey.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £951,941
Total contract value after the modifications
Value excluding VAT: £1,369,301