Scope
Description
This notice details the requirements of Cardiff & Vale University Health Board (CVUHB) for the provision of fleet maintenance services.
Contract dates (estimated)
- 1 August 2025 to 31 July 2027
- Possible extension to 31 July 2029
- 4 years
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
Engagement
Engagement deadline
14 May 2025
Engagement process description
Cardiff & Vale University Health Board - Market Engagement Notice
Fleet Maintenance Services - Pre-Tender Engagement
Cardiff & Vale University Health Board (CVUHB) is one of the largest NHS organisations in Wales, providing a comprehensive range of healthcare services to the population of Cardiff and the Vale of Glamorgan. In support of its clinical and operational services, CVUHB operates a diverse fleet of vehicles essential to the day-to-day functioning of the Health Board. This includes transportation of patients, staff, equipment, and critical healthcare supplies.
To ensure the ongoing safety, legal compliance, and operational reliability of this fleet, CVUHB is preparing to go out to tender for the provision of a comprehensive fleet maintenance service. This will include but is not limited to:
• Regular vehicle servicing and scheduled maintenance
• MOT testing
• Mechanical and electrical repairs
• Accident damage repair and bodywork
• Supply of vehicle parts and consumables
• Breakdown recovery services
Scope and Background
The fleet comprises a mix of cars, vans, minibuses, and specialist vehicles used across various departments and facilities throughout the Health Board. The majority of the vehicles are centrally coordinated through our transport hub, with activities spanning a wide geographic area. Given the critical role these vehicles play in maintaining healthcare operations, the service provider must demonstrate high levels of reliability, responsiveness, and quality assurance.
Market Engagement and Tender Timeline
This notice is being issued to inform the market of an upcoming tender opportunity and to invite initial expressions of interest and feedback. The market engagement phase will run from 7th May 2025 - 14th May 2025, during which time interested suppliers are encouraged to register their interest and submit any preliminary questions or suggestions.
All formal procurement activities will be conducted through the eTender Wales portal: www.etenderwales.bravosolution.co.uk
The Invitation to Tender (ITT), including full specification and evaluation criteria, will be published in due course.
How to Engage
Suppliers are encouraged to respond to this engagement notice to help shape the final tender and ensure that the Health Board is aligned with market capabilities and innovations. Participation at this stage is voluntary and will not affect eligibility to bid on the future tender.
CVUHB looks forward to engaging with experienced and capable providers who are interested in supporting the essential transport infrastructure of one of Wales' leading healthcare organisations.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
19 May 2025
Contracting authority
Cardiff and Vale University Health Board
- NHS Organisation Data Service: 7A4
Woodland House, Maes-y-Coed Road
Cardiff
CF14 4HH
United Kingdom
Email: alexandra.mchugh@Wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: Procurement
- NHS Organisation Data Service: RQF
4-5 Charnwood Court
Cardiff
CF15 7QZ
United Kingdom
Region: UKL15 - Central Valleys