Section one: Contracting authority
one.1) Name and addresses
Derry City and Strabane District Council
Council Offices, 98 Strand Road
Derry
BT48 7NN
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T22-149ENV Supply Delivery of Fleet and Grounds Maintenance Assets.
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derry City and Strabane District Council wish to appoint companies with the necessary experience, capabilities and infrastructure to supply deliver and support the following Fleet Assets to enhance their current capabilities:- • 3 No. New 2300 Kg MAM Panel Vans - (Lot 1) • 3 No. New Compact Tractors complete with ‘Out-Front-Decks’ (Lot 2) • 1 No. New 2-wheel drive 100hp tractor (Lot 3) All vehicles to be delivered to specification, fully fuelled Pre-Delivery Inspected and with a complete set of replacement Original Equipment filters. Final acceptance of all vehicles shall be based on an inspection carried out by Derry City and Strabane District Council Fleet Manager or designate. Failure to comply with all aspects of specification may result in refusal. Please refer to the CfT documents for further details.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £196,685
two.2) Description
two.2.1) Title
3 No New 2350 Kg MAM Panel Vans
Lot No
1
two.2.2) Additional CPV code(s)
- 34144700 - Utility vehicles
- 34136000 - Vans
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKN0A - Derry City and Strabane
two.2.4) Description of the procurement
Derry City and Strabane District Council wish to appoint companies with the necessary experience, capabilities and infrastructure to supply deliver and support the following Fleet Assets to enhance their current capabilities:- • 3 No. New 2300 Kg MAM Panel Vans - (Lot 1) • 3 No. New Compact Tractors complete with ‘Out-Front-Decks’ (Lot 2) • 1 No. New 2-wheel drive 100hp tractor (Lot 3) All vehicles to be delivered to specification, fully fuelled Pre-Delivery Inspected and with a complete set of replacement Original Equipment filters. Final acceptance of all vehicles shall be based on an inspection carried out by Derry City and Strabane District Council Fleet Manager or designate. Failure to comply with all aspects of specification may result in refusal. Please refer to the CfT documents for further details.
two.2.5) Award criteria
Quality criterion - Name: Warranty Period / Weighting: 10
Cost criterion - Name: Cost / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
3 No New Compact Tractors complete with ‘Out-front’ Decks
Lot No
2
two.2.2) Additional CPV code(s)
- 34144700 - Utility vehicles
- 34136000 - Vans
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKN0A - Derry City and Strabane
two.2.4) Description of the procurement
Derry City and Strabane District Council wish to appoint companies with the necessary experience, capabilities and infrastructure to supply deliver and support the following Fleet Assets to enhance their current capabilities:- • 3 No. New 2300 Kg MAM Panel Vans - (Lot 1) • 3 No. New Compact Tractors complete with ‘Out-Front-Decks’ (Lot 2) • 1 No. New 2-wheel drive 100hp tractor (Lot 3) All vehicles to be delivered to specification, fully fuelled Pre-Delivery Inspected and with a complete set of replacement Original Equipment filters. Final acceptance of all vehicles shall be based on an inspection carried out by Derry City and Strabane District Council Fleet Manager or designate. Failure to comply with all aspects of specification may result in refusal. Please refer to the CfT documents for further details.
two.2.5) Award criteria
Quality criterion - Name: Warranty Period / Weighting: 10
Cost criterion - Name: Cost / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
1 No. New 4-wheel drive tractor
Lot No
3
two.2.2) Additional CPV code(s)
- 34144700 - Utility vehicles
- 34136000 - Vans
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKN0A - Derry City and Strabane
two.2.4) Description of the procurement
Derry City and Strabane District Council wish to appoint companies with the necessary experience, capabilities and infrastructure to supply deliver and support the following Fleet Assets to enhance their current capabilities:- • 3 No. New 2300 Kg MAM Panel Vans - (Lot 1) • 3 No. New Compact Tractors complete with ‘Out-Front-Decks’ (Lot 2) • 1 No. New 2-wheel drive 100hp tractor (Lot 3) All vehicles to be delivered to specification, fully fuelled Pre-Delivery Inspected and with a complete set of replacement Original Equipment filters. Final acceptance of all vehicles shall be based on an inspection carried out by Derry City and Strabane District Council Fleet Manager or designate. Failure to comply with all aspects of specification may result in refusal. Please refer to the CfT documents for further details.
two.2.5) Award criteria
Quality criterion - Name: Warranty Period / Weighting: 10
Cost criterion - Name: Cost / Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-000901
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Lot No
1
Title
3 No New 2350 Kg MAM Panel Vans
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SHELBOURNE MOTORS LTD
334 Tandragee Road
CRAIGAVON
BT62 3RB
stephen.lowry@shelbournemotors.co.uk
Telephone
+44 2838396869
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £180,000
Total value of the contract/lot: £62,285
Section five. Award of contract
Contract No
2
Lot No
2
Title
3 No New Compact Tractors complete with ‘Out-front’ Decks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Laird Grass Machinery Limited
5a Island Road Lower, Ballycarry, Carrickfergus. Co Antrim
Carrickfergus
BT38 9HB
sales@lairdgrassmachinery.co.uk
Telephone
+44 2893382982
Fax
+44 2893382983
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £180,000
Total value of the contract/lot: £85,500
Section five. Award of contract
Contract No
3
Lot No
3
Title
1 No. New 4-wheel drive tractor
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Laird Grass Machinery Limited
5a Island Road Lower, Ballycarry, Carrickfergus. Co Antrim
Carrickfergus
BT38 9HB
sales@lairdgrassmachinery.co.uk
Telephone
+44 2893382982
Fax
+44 2893382983
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £180,000
Total value of the contract/lot: £48,900
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice NI
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice NI
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As per PCR 2015
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice NI
Belfast
Country
United Kingdom