Section one: Contracting authority/entity
one.1) Name and addresses
Sport England
SportPark, 3 Oakwood Drive
Loughborough
LE11 3QF
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Netsuite Licensing
two.1.2) Main CPV code
- 48443000 - Accounting software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Netsuite Cloud access, licences and Sandbox
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £557,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Netsuite Cloud access, licences and Sandbox
two.2.5) Award criteria
Quality criterion - Name: Technical Evaluation / Weighting: 80
Cost criterion - Name: Commercial Evaluation / Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Sport England tendered and procured the use of Oracle Netsuite as an integrated finance system through a competitive procedure conducted via GCloud 9 and licence renewals for the first four years were covered by the initial business case.
Netsuite licences are required to access the financial system to ensure that the recording of financial transactions, making payments, producing the annual accounts, and reporting to DCMS and Companies House. Netsuite, or other finance system, is required to enable the organisations to discharge its responsibilities, to DCMS and other regulatory bodies, to retain auditable records ensuring accounts are completed in accordance with financial reporting standards.
The system is highly technical and there are specific interoperability requirements. Netsuite is an integrated financial system, which hosts 4 different companies for which accounts are prepared. There are complex relationships between these subsidiaries to ensure that not only the finances are recorded accurately but VAT, which is subject to partial exemption, is calculated correctly.
No reasonable alternative or substitute currently exists. Any new implementation would have to be designed and tested to ensure that the integrity of the financial records between the subsidiaries are accurately maintained. A 2-year renewal of the existing system will allow a sufficient window to complete a tendering exercise followed by an implementation and testing process to ensure the needs of the organisation can be achieved. A tender exercise to identify and implement a replacement financial system, which underpins the financial integrity of the organisation would take a minimum of 18 months.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
STA567
Title
Netsuite Licensing
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 June 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Oracle Corporation UK Limited
Reading
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £557,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sport England - Complaints Procedure
Loughborough
Country
United Kingdom
Internet address
https://www.sportengland.org/corporate-information
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Sport England's Complaint Procedure sets our how we will consider a complaint in relation to a procurement procedure.
The Public Procurement Review Service (PPRS) also provides a route for suppliers to raise concerns about public procurement