Scope
Description
This PPN Aims to provide potential providers with an overview of the opportunity to manage car parking services for Cardiff and Vale University Health Board (UHB). The Health Board is seeking innovative and effective solutions to enhance parking facilities while aligning with its wider transport and sustainability policies.
Contract dates (estimated)
- 4 November 2025 to 4 November 2028
- Possible extension to 4 November 2030
- 5 years, 1 day
Description of possible extension:
extension options of 24months to be enacted at yearly intervals at the sole discretion of the Health Board. These extension options will be used if a re-tender at the initial terms of the agreement is deemed to not provide best value for money.
Main procurement category
Services
CPV classifications
- 98351000 - Car park management services
- 90914000 - Car park cleaning services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
Must be a legally registered entity (e.g., company, charity).
Authorised to enter contracts.
No convictions for fraud, corruption, or other exclusion grounds under Procurement Act 2023.
Compliant with UK laws (e.g., employment, equality).
Demonstrate financial stability (e.g., 2-3 years of accounts).
Acceptable credit rating or risk profile (checked via D&B)
No outstanding tax or social security liabilities.
May require a parent company guarantee or bond if financial risk is high.
Technical ability conditions of participation
Relevant Experience: Demonstrate successful delivery of similar car park management services (preferably in healthcare or public sector).
Track Record: Provide case studies or references from comparable contracts within the last 3-5 years.
Qualified Staff: Evidence of suitably trained and experienced personnel to manage operations, enforcement, and maintenance.
Capacity: Sufficient resources (equipment, technology, staff) to deliver the contract effectively.
Accreditations: Relevant industry certifications (e.g., BPA or IPC membership, ISO 9001, ISO 27001).
Compliance Systems: Robust procedures for health & safety, data protection, customer service, and dispute resolution.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
23 June 2025
Enquiry deadline
23 July 2025, 12:00am
Tender submission deadline
30 July 2025, 12:00am
Submission address and any special instructions
Suppliers will have accessed the PPN (Planned Procurement Notice) via the site 'Sell2Wales' - https://www.sell2wales.gov.wales for this opportunity. Suppliers will then have been issued this information pack.
The supplier must submit their response as detailed in section 15 within the EOI.
Following the finalisation of the 'Expression of Interest' stage, if this opportunity progresses, suppliers will need to register on the site 'eTender Wales Bravo Solutions portal (link below).
https://etenderwales.bravosolution.co.uk/web/login.shtml
If there are any problems when registering or navigating around the site, suppliers will need to contact the Bravo Helpdesk (Monday to Friday; 8am to 6pm);
Phone: 0800 069 8634
E-mail: help@bravosolution.co.uk
Suppliers will be notified when any documents will be available on the eTender Wales: Bravo Solutions website. Please note that the Health Board uses this portal to procure all of its contracts and it is the sole responsibility of suppliers to ensure that they can access this portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 4 May 2029
Other information
Description of risks to contract performance
Risks to contract performance include operational disruptions (e.g., equipment failure or understaffing), poor customer experience, non-compliance with NHS or legal requirements (such as GDPR and health & safety), financial underperformance, technology failures, reputational damage from enforcement practices, and lack of flexibility to adapt to changing site or policy needs.
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332491
Expression of Interest Form
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332492
Cardiff and Vale UHB Car Parking Spaces available
Contracting authority
Cardiff and Vale University Health Board
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Illiass Dadda
Telephone: +44 29 2150 1382
Email: illiass.dadda@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales