Section one: Contracting authority
one.1) Name and addresses
Breckland District Council
Elizabeth House, Walpole Loke
Dereham
NR19 1EE
Country
United Kingdom
NUTS code
UKH17 - Breckland and South Norfolk
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/brecklandcouncil/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Corporate Scanning
Reference number
System - 00000127
two.1.2) Main CPV code
- 79999100 - Scanning services
two.1.3) Type of contract
Services
two.1.4) Short description
Breckland Council require a contractor to digitise the Council’s microfiche. The council have estimated there are approximately 147,000 microfiche jackets to be scanned containing an estimated total of 1,350,000 images. All images need to be indexed and uploaded to a data storage solution. Other documents, including paper documents and possibly further microfiche will need to be digitised and uploaded to the data storage solution on an ad hoc basis.
two.1.5) Estimated total value
Value excluding VAT: £175,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79999100 - Scanning services
- 72317000 - Data storage services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Corporate Scanning
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 October 2021
End date
14 October 2024
This contract is subject to renewal
Yes
Description of renewals
The contract has the option to extend for two further periods of 12 months up to a maximum contract period of five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 September 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 September 2021
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
In order to view the tender documents, interested bidders must first register at https://in-tendhost.co.uk/brecklandcouncil/aspx/Home. Once registered, bidders will be able to express an interest in this project to view the tender documents.
six.4) Procedures for review
six.4.1) Review body
Breckland District Council
Dereham
Country
United Kingdom