Section one: Contracting authority
one.1) Name and addresses
The National Archives
RUSKIN AVENUE
RICHMOND
TW94DU
procurement@nationalarchives.gov.uk
Country
United Kingdom
Region code
UKI75 - Hounslow and Richmond upon Thames
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contractsfinder.service.gov.uk/Notice/0388855e-f2bc-4514-ba7f-e363b9d76cc1
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.contractsfinder.service.gov.uk/Notice/0388855e-f2bc-4514-ba7f-e363b9d76cc1
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Architect Partner - Public Space Programme - The National Archives
Reference number
TNA566
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
The National Archives is a non-ministerial government department. As the government's national archive for England, Wales and the United Kingdom, we hold over 1,000 years of the nation's records for everyone to discover and use and are guardians of some of our most iconic national documents. Our strategy Archives for Everyone, sets out how we intend to become the 21st century national archive: the inclusive, entrepreneurial and disruptive archive. In 2021, we restated our belief that archives are for everyone by foregrounding our commitment to Becoming the Inclusive Archive, available to all and enriched by those who work with and for archives of all kinds. As the living, growing and trusted home of our nation's stories, our obligation is to be an archive for everyone, past, present and future.
The purpose of this procurement exercise is to appoint an architectural practice to work with us on our public space programme. Since 2015, we have been examining how to update our 1977 Brutalist building, and attached entrance space from 1995, in order to better serve the public and to provide the best visitor experience. During the past eight years we have developed a new Auditorium, learning spaces embedded within core areas of the building, as well as a brand new Clore Learning Centre designed for broadcast and other digital learning activities. Other projects have involved recapturing of the essence of the original structure (e.g., revealing the original coffered ceilings on the ground floor, taking away later accretions) and installing new seating to make the space more inviting to our visitors. This has all been informed by an overall masterplan.
In addition, since 2022, we have embarked on smaller projects in the public areas, such as improving the entrance area, interpretation (such as a 'Cabinet Table' feature and our '1920s Zone' which coincided with the launch of the 1921 census) as well as proposals to improve the approach to the building and how we present what the National Archives holds more clearly and invitingly to the public within our grounds.
In the coming years we have a running list of these smaller projects which we will continue, as well as ambitions for new Exhibition Galleries and a second phase of the Clore Learning Centre which we wish to realise, funding permitting. This contract will involve supporting us in such projects, small to large, as well as other architectural, spatial design and visitor experience projects as our thinking develops. The contracted practice will drive forward our masterplan with us, work with key stakeholders and support us to create a thriving, welcoming, visitor experience for this key national institution.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
two.2.4) Description of the procurement
The National Archives is a non-ministerial government department. As the government's national archive for England, Wales and the United Kingdom, we hold over 1,000 years of the nation's records for everyone to discover and use and are guardians of some of our most iconic national documents. Our strategy Archives for Everyone, sets out how we intend to become the 21st century national archive: the inclusive, entrepreneurial and disruptive archive. In 2021, we restated our belief that archives are for everyone by foregrounding our commitment to Becoming the Inclusive Archive, available to all and enriched by those who work with and for archives of all kinds. As the living, growing and trusted home of our nation's stories, our obligation is to be an archive for everyone, past, present and future.
The purpose of this procurement exercise is to appoint an architectural practice to work with us on our public space programme. Since 2015, we have been examining how to update our 1977 Brutalist building, and attached entrance space from 1995, in order to better serve the public and to provide the best visitor experience. During the past eight years we have developed a new Auditorium, learning spaces embedded within core areas of the building, as well as a brand new Clore Learning Centre designed for broadcast and other digital learning activities. Other projects have involved recapturing of the essence of the original structure (e.g., revealing the original coffered ceilings on the ground floor, taking away later accretions) and installing new seating to make the space more inviting to our visitors. This has all been informed by an overall masterplan.
In addition, since 2022, we have embarked on smaller projects in the public areas, such as improving the entrance area, interpretation (such as a 'Cabinet Table' feature and our '1920s Zone' which coincided with the launch of the 1921 census) as well as proposals to improve the approach to the building and how we present what the National Archives holds more clearly and invitingly to the public within our grounds.
In the coming years we have a running list of these smaller projects which we will continue, as well as ambitions for new Exhibition Galleries and a second phase of the Clore Learning Centre which we wish to realise, funding permitting. This contract will involve supporting us in such projects, small to large, as well as other architectural, spatial design and visitor experience projects as our thinking develops. The contracted practice will drive forward our masterplan with us, work with key stakeholders and support us to create a thriving, welcoming, visitor experience for this key national institution.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three optional extension periods of up to 12 months each.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:
As specified in procurement documents.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Three optional extension periods of up to 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 August 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
4 September 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The National Archives
Kew
Richmond
TW9 4DU
procurement@nationalarchives.gov.uk
Country
United Kingdom