Scope
Reference
CASC002
Description
Supply and delivery of janitorial products to meet the requirements of various Council departments for the supply of cleaning materials, chemicals, washroom products and laundry dosing systems and detergent.
The Council wishes to establish a Contract with either a sole supplier or a lead provider with consortia or sub-contracting arrangement to deliver this service. Where there are consortium bids, there must be one lead organisation/management structure who can supply high quality, high performance and cost-efficient products.
Each Council department may have differing needs and requirements relating to the supply, delivery and safe management of the products. The Supplier will be expected to work collaboratively with each department to meet service specific needs. It is expected this Contract will provide a high level of sales aftercare tailored to the needs of each department.
Total value (estimated)
- £1,551,763.75 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2031
- 5 years
Description of possible extension:
Option to extend for up to 3 further periods of twelve (12) months each, subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price, value for money and need for the service.
Main procurement category
Goods
CPV classifications
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Contract locations
- UKF - East Midlands (England)
Participation
Legal and financial capacity conditions of participation
Please see published tender documentation.
Technical ability conditions of participation
Please see published tender documentation.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 March 2026, 10:00am
Tender submission deadline
30 March 2026, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 65% |
| Quality | Quality | 30% |
| Social Value | Quality | 5% |
Other information
Payment terms
Please see tender documentation
Description of risks to contract performance
Legislative changes
and/or
Other external factors, outside of the control of the Council and Provider on a global, national, regional or local level which would require changes to the way in which the contract is performed or the costs associated with delivering services.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=c4f32869-1617-f111-813c-005056b64545
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government