Section one: Contracting authority/entity
one.1) Name and addresses
NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.nhsggc.scot/about-us/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Automatic Meal Container Sealing Machines
Reference number
GGC0758
two.1.2) Main CPV code
- 39222000 - Catering supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The current containers are bespoke to the sealing machines. The container sizes are:
The container size is:
GN 1/2 - 48mm x 325mm x 265mm (Height x Width x Diameter) - Colour White
GN 1/3 - 48mm x 325mm x 176mm (Height x Width x Diameter) - Colour White
GN 1/4 - 45mm x 265mm x 162mm (Height x Width x Diameter) - Colour White
GN 1/4 - 55mm x 265mm x 162mm (Height x Width x Diameter) - Colour White
GN 1/8 - 36mm x 161mm x 131mm (Height x Width x Diameter) - Colour White
GN 1/8 - 50mm x 161mm x 131mm (Height x Width x Diameter) - Colour White
GN 1/8 - 50mm x 161mm x 131mm (Height x Width x Diameter) - Colour Black
The Film Size:
165mm x 300mm (Width x Diameter)
335mm x 300mm (Width x Diameter)
400mm x 300mm (Width x Diameter)
The width of the container, particularly the edges, are designed to ensure a uniform tight film sealing lid for produced food that requires reheating with the lid intact. The container size specified is to ensure automatic de-nesting through the machines during the sealing process where heat is automatically applied to the film lid at a temperature between +150⁰c to+170⁰c. This ensures no leaking of produce during the chill/freeze, and reheating cycle in the ovens at ward level. The containers, film and product labels must be able to withstand freezer storage temperatures at -22⁰c for up to periods of 6 months and be able to withstand regeneration temperatures of up to +150⁰c without compromising the food or label information attached.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £495,697.19
two.2) Description
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Inverclyde Royal Hospital and Royal Alexandra Hospital
two.2.4) Description of the procurement
Two Sites within NHSGGC; Inverclyde Royal Hospital and Royal Alexandra Cook Freeze Units require to continue the purchase of bespoke containers and lidding film for the current sealing machines.
The container size is:
GN 1/2 - 48mm x 325mm x 265mm (Height x Width x Diameter) - Colour White
GN 1/3 - 48mm x 325mm x 176mm (Height x Width x Diameter) - Colour White
GN 1/4 - 45mm x 265mm x 162mm (Height x Width x Diameter) - Colour White
GN 1/4 - 55mm x 265mm x 162mm (Height x Width x Diameter) - Colour White
GN 1/8 - 36mm x 161mm x 131mm (Height x Width x Diameter) - Colour White
GN 1/8 - 50mm x 161mm x 131mm (Height x Width x Diameter) - Colour White
GN 1/8 - 50mm x 161mm x 131mm (Height x Width x Diameter) - Colour Black
The Film Size:
165mm x 300mm (Width x Diameter)
335mm x 300mm (Width x Diameter)
400mm x 300mm (Width x Diameter)
The containers must provide
- a uniform tight film sealing lid for produced food that requires reheating with the lid intact
- automatic de-nesting through the machines during the sealing process where heat is automatically applied to the film lid at a temperature between +150⁰c to+170⁰c
- no leaking of produce during the chill/freeze and reheating cycle in the ovens at ward level
- the container film and product labels must be able to withstand freezer storage temperatures at -22⁰c for up to periods of 6 months - the container must be able to withstand regeneration temperatures of up to +150⁰c without compromising the food or label information attached.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
In 2011 the Cook Chill Production Units in Inverclyde Royal Hospital and Royal Alexandra Hospital were refurbished to operate as Cook Freeze Production Units. During this time the opportunity was taken to ensure that the food production process, as well as catering services equipment and working practice at ward level, was standardised to ensure ease of staff training, both at the food production units and at ward level for patient meal service.
The current containers and lidding film is used are bespoke to the current sealing machines. The freezer holding trolleys have been designed and manufactured bespoke to the specification of the containers which ensures maximum freezing packs at each cycle. The regeneration trolleys used for patient meal service, accommodate the maximum numbers of meals required for an average patient meal service. This is achieved through the current size, thickness and short edges of the containers which allows the required number of packs of food to be placed on each shelf.
NHSGG&C intend to award this contract for 18 months. During this period, NHSGG&C will be carrying out a local tendering exercise that will be published circa April 2025, providing a future opportunity for suppliers to bid for a longer term contract under a competitive process. This tender will be for Automatic Sealing Machines and Consumables.
To ensure compliance within procurement regulations and ensure stock continuity, is to publish a voluntary ex ante transparency (VEAT) notice.
NHSGG&C will follow regulation 33 of Public Contracts (Scotland) Regulations: (4) (b).
(4)(b) A contracting authority may award a public supply contract following negotiated procedure without prior publication if additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance;
A VEAT Notice is the most appropriate legal procurement route to take at this time as the installation of new bespoke containers and lidding film would cause major disruption among the Cook Freeze Production Units and potentially cause significant consequences impacting patient care.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
GGC0758
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
21 June 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Burlodge Ltd
C60 Barwell Business Park, Leatherhead Road
Chessington
KT9 2NY
Telephone
+44 2088795700
Fax
+44 2088795701
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £495,697.19
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=770030.
(SC Ref:770030)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom