Scope
Reference
RQST14452
Description
You are invited to submit a tender to provide new roof covering and associated works at Aberbargoed primary School. The scope of the project is fully described in the ITT but in summary the scope is:
• Provide and erect fixed scaffolding with built in stairs, hoists for materials, and including additional protection over all maintained entrance/exit and fire escape doors, double boarded fans, kick boards, brick guards on handrails, netting and any post protection padding as may be necessary, etc.
• Allow for all necessary protection to the existing outdoor play areas flat roofs.
• Heras anti climb fencing to be erected around the complete perimeter of the scaffolding, a minimum 1-2m outside the base of scaffolding, to provide complete segregation between the works and school users.
• Protected walkways to be provided at all entry points to the school
• No Doorways, gates or walkways are to be blocked off during the execution of these works without the prior written consent of the contract administrator.
• Decommission, take down, test, clean and set aside the existing solar panels ready for refitting when the roof is complete. Include for all new brackets, connections etc., and leave all working on completion.
• To the areas noted on drawing provide and fit new Redland tiles in accordance with manufacturers recommendations and specification including all new lead gutters, valleys, flashings, breathable under cloak, and all necessary ventilation.
• All to be as the attached BMI Redland specification. The existing insulation to be checked and increased to 300mm where necessary.
• Roof insulation to be provided as section drawing A03 with 150mm K107 Kingspan Kooltherm roof insulation.
• Lead to Gutters and Valleys to be Code 5 with Code 4 everywhere else
• Take down and dispose of all Fascia's and soffits, new fascia size increased to accommodate increase in roof insulation
• Take down and dispose of all gutters, downpipes, etc. Replace with Alumasc, Heritage, Beaded, Deep Run gutter, square downpipes, brackets, etc., Colour to be Black. Gutter brackets fixed at a maximum 1.00m centres. Provide and fix to existing timbers all new PVC capping, fascia and barge boards, colour to be black.
• Take down external sun blinds, set aside for reuse, refit on completion of the works
• Allow for the replacement of all Velux rooflights in their existing positions and sizes. All rooflights to be automatically controlled with each one having its own with integral blinds. remote control, etc.
• NB the roof replacement will be carried out in phases
Phase 1 will be the hall / reception roof (Summer holidays 2025)
Phase 2 will be all other roof slopes (Summer holidays 2026)
Key Dates:
Tender return date:
16 May 2025
Construction Start:
23 June 2025 (Phase 1)
Construction period:
8 weeks (phase 1)
Construction Start:
9 June 2026 (Phase 2)
Construction period:
8 weeks (phase 2)
Tender will be assessed on lowest contractor for both phase one and phase two works combined, phase one works will be carried out during summer break 2025, phase two may be considered as a continuation of phase one (subject to funding) alternatively phase two will be treated as a second phase for summer break 2026.
Your submitted cost must reflect that this project could be spread over two summer holidays.
Total value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 31 December 2026
- 1 year, 6 months
Main procurement category
Works
CPV classifications
- 45260000 - Roof works and other special trade construction works
- 45210000 - Building construction work
Contract locations
- UKL16 - Gwent Valleys
Participation
Conditions of participation
As described in the Tender Documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 May 2025, 12:00pm
Tender submission deadline
16 May 2025, 12:00pm
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login
REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOTREGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the Sign Up option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click Register;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select Complete Registration and you will enter the Supplier Home page;
11. From the Home Page, go to the Opportunities icon, all current opportunities will be listed. Click on the blue arrow under the field Show Me of the relevant opportunity then click to register your interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the Request Documents option and click to download all documents;
14. You can now either complete your response or Decline this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Cost | Lowest cost in compliance with the specification |
Cost |
Weighting description
Lowest cost in compliance with the specification
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Contact name: Fran Gully
Telephone: +441495235569
Email: gullyf@caerphilly.gov.uk
Website: http://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales