Scope
Reference
VOGBDO
Description
Tender for a Partner to manage and operate Barry Dock Offices as a flexible workspace.
Barry Docks Offices is a unique, Grade II* listed building owned by The Vale of Glamorgan Council.
The Vale of Glamorgan Council are looking to appoint a Partner to operate and manage the building, and operate a flexible workspace and create an exciting and dynamic business hub for the community.
The contract will be via a Management Agreement for a period of 10 years.
The key objectives of the scheme include:
providing a long-term solution for the future of the building
to deliver flexible commercial workspace appealing to a wide variety of local businesses to thrive
stimulating employment and economic growth in Barry and its surroundings.
The Vale of Glamorgan Council has been awarded Levelling Up funding by UK Government to refurbish the building to CAT A standard (compatible with the buildings listed designation). Please find enclosed VOG Pipeline of Works Schedule.
A CAT B fit out (including FF&E) is not funded. Detailed Cat B fit out budget (including FF&E) for anything that is not included in the Council's current refurbishment plan will need to be provided at Stage 2.
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 4 January 2036
- 10 years
Main procurement category
Services
CPV classifications
- 70330000 - Property management services of real estate on a fee or contract basis
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
see WPSQ
Technical ability conditions of participation
see WPSQ
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 June 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
17 June 2025, 12:00pm
Submission address and any special instructions
Please attach WPSQ responses in response to this notice via the Postbox function within Sell2Wales - https://www.sell2wales.gov.wales/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
24 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 5 January 2035
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | Quality |
Quality |
| Cost | Cost |
Cost |
| Community Well-Being Benefits | Community Well-Being Benefits |
Quality |
Weighting description
Quality
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage one: Wales Procurement Specific Questionnaire
Shortlist up to 5 bidder to proceed to stage two
Stage Two: Invitation to Tender issued to the shortlisted bidder from stage one
Stage Two Submissions and evaluation
Shortlist up to three bidders to proceed to stage 3 and enter into dialogue
Dialogue/ Presentations/ Clarifications on Stage Two bid.
Stage Three Issue Final Tender
Evaluate and select a Preferred Bidder
Stage Four Contract Award
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332427
CFP GUIDANCE _STAGE ONE WPSQ
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332432
CFP STAGE ONE WPSQ _Guidance Document
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332433
CFP STAGE ONE WPSQ _ Document TO BE COMPLETED BY BIDDERS
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332435
WPSQ Specification_Background English
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332436
WPSQ Specification_Background Welsh
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332437
Part 2 - Confidential Information Declaration
Documents to be provided after the tender notice
Additional documents will be issued at Stage Two Invitation to Tender
Invitation to Tender
Head of Terms/ Management Agreement
Contracting authority
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices
BARRY
CF63 4RU
United Kingdom
Contact name: Lucy Jones
Email: environmentprocurement@cardiff.gov.uk
Website: http://www.valeofglamorgan.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales