Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
I&RM Procurement Repair Team, Babcock Land Defence Limited, Building B15, MOD Donnington
Telford
TF2 8JT
For the attention of
Manville Sophie
Email(s)
irmprocurementrepairteam@babcockinternational.com
Country
United Kingdom
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract
Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance
Babcock Land Defence Limited, Building B15, MOD Donnington
NUTS code
- UKG21 - Telford and Wrekin
two.1.3) Information on framework agreement
The notice involves the establishment of a framework agreement
two.1.4) Short description of the contract or purchase(s)
The Ministry of Defence (the Authority) has awarded a Single Source Contract with Ultra PCS Limited with a duration of 7 years for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies. Please note, this notice announces a Contract Award for the purposes of transparency only and is not a request for expressions of interest.
The requirement was advertised on behalf of the Authority on the Defence Sourcing Portal (DSP) and
Find-a-Tender dated 20th December 2022 reference 2022/S 000-035988 under Contract Number IRM21/7570.
Please note, Babcock Land Defence Limited is acting as agent on behalf of the Ministry of Defence, in the first instance interested parties may contact Babcock with queries relating to this procurement.
two.1.5) Common procurement vocabulary (CPV)
- 50660000 - Repair and maintenance services of military electronic systems
two.2) Total final value of contract(s)
two.2.1) Total final value of contract(s)
Value: £4,950,000
Excluding VAT
Section four: Procedure
Type of procedure
Negotiated without publication of a contract notice
Justification for the award of the contract without prior publication of a contract notice
1) Justification for the choice of the negotiated procedure without prior publication of a contract notice
The works/goods/services can be provided only by a particular tenderer for reasons that are:
technical
The Ministry of Defence (the Authority) has awarded a Single Source Contract with Ultra PCS Limited for the Repair and Refurbishment of Optical Electrical and Electronic Components and Associated Assemblies.
It is considered that this contract placement can be placed using the Negotiated Procedure Without Prior Publication pursuant to Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 for technical reasons because;
a. Ultra Precision Control Systems, who are the original equipment manufacturer and the Design Authority hold all design drawings/information, technical specifications and technical expertise and Special Tooling and Test Equipment required.
b. Due to the interoperability requirements of the equipment, the repair and refurbishment cannot be undertaken without access to the OEM and Design Authority technical documentation, which is not available to third parties, no other party at this current time would be able to support this requirement.
This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that UK Ministry of Defence has awarded a single source 7 year framework agreement with the named supplier and this notice is published for reasons of transparency only.
Please note, Babcock Land Defence Limited is acting as agent on behalf of the Ministry of Defence, in the first instance interested parties may contact Babcock with queries relating to this procurement.
four.2) Award criteria
four.2.1) Award criteria
Lowest price
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
IRM21/7570
four.3.2) Previous publication(s) concerning the same contract
Voluntary ex ante transparency notice
Notice number: 2022/S 000-035988 of 20 December 2022
Section five: Award of contract
Contract No
IRM21/7570
five.1) Date of contract award decision
31 May 2024
five.2) Information about offers
Number of offers received
1
Number of offers received by electronic means
1
five.3) Name and address of economic operator in favour of whom the contract award decision has been taken
Ultra PCS Limited
Arle Court, Hatherley Lane
Cheltenham
GL51 6PN
Email(s)
Customer.Services@ultra-pcs.com
Country
United Kingdom
five.4) Information on value of contract
Initial estimated total value of the contract
Value: £3,900,000
Excluding VAT
Total final value of the contract
Value: £4,950,000
Excluding VAT
Section six: Complementary information
six.1) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Procedures for appeal
six.3.1) Body responsible for appeal procedures
Babcock Land Defence Limited
Building B15, MoD Donnington
Telford
TF2 8JT
Email(s)
IRMProcurementRepairTeam@babcockinternational.com
Country
United Kingdom