Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Prison Service
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics/prisons
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5801143 - DoJ - NIPS Supply, Delivery and Repair of Electrical Items for NIPS Stores and Prisoner Tuckshop 2025
two.1.2) Main CPV code
- 39710000 - Electrical domestic appliances
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for the supply, delivery and repair of electrical items for NIPS stores and Prisoner’s Tuck Shop as part of its business as usual activities across the prisons estate. The contract will be divided into five (5) Lots and the NIPS wish to appoint a single Supplier for each Lot to fulfil the requirements. Please see CfT documents for further information.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,000,000
two.2) Description
two.2.1) Title
Lot 1 – White Goods
Lot No
1
two.2.2) Additional CPV code(s)
- 39710000 - Electrical domestic appliances
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for the supply, delivery and repair of electrical items for NIPS stores and Prisoner’s Tuck Shop as part of its business as usual activities across the prisons estate. The contract will be divided into five (5) Lots and the NIPS wish to appoint a single Supplier for each Lot to fulfil the requirements. Please see CfT documents for further information.
two.2.5) Award criteria
Quality criterion - Name: AC1 Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 3 years with an optional extension period of up to 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – section ATV, Radio, HiFi, DVD and Personal Items section BTuck Shop Items
Lot No
2
two.2.2) Additional CPV code(s)
- 39710000 - Electrical domestic appliances
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for the supply, delivery and repair of electrical items for NIPS stores and Prisoner’s Tuck Shop as part of its business as usual activities across the prisons estate. The contract will be divided into five (5) Lots and the NIPS wish to appoint a single Supplier for each Lot to fulfil the requirements. Please see CfT documents for further information.
two.2.5) Award criteria
Quality criterion - Name: AC1 Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 3 years with an optional extension period of up to 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Microwaves, Kettles, Toasters, Irons, Batteries
Lot No
3
two.2.2) Additional CPV code(s)
- 39710000 - Electrical domestic appliances
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for the supply, delivery and repair of electrical items for NIPS stores and Prisoner’s Tuck Shop as part of its business as usual activities across the prisons estate. The contract will be divided into five (5) Lots and the NIPS wish to appoint a single Supplier for each Lot to fulfil the requirements. Please see CfT documents for further information.
two.2.5) Award criteria
Quality criterion - Name: AC1 Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 3 years with an optional extension period of up to 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Heaters, Fans, Lamps
Lot No
4
two.2.2) Additional CPV code(s)
- 39710000 - Electrical domestic appliances
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for the supply, delivery and repair of electrical items for NIPS stores and Prisoner’s Tuck Shop as part of its business as usual activities across the prisons estate. The contract will be divided into five (5) Lots and the NIPS wish to appoint a single Supplier for each Lot to fulfil the requirements. Please see CfT documents for further information.
two.2.5) Award criteria
Quality criterion - Name: AC1 Contract Management Arrangements and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 3 years with an optional extension period of up to 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - YJA Items
Lot No
5
two.2.2) Additional CPV code(s)
- 39710000 - Electrical domestic appliances
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) wish to establish a contract(s) for the supply, delivery and repair of electrical items for NIPS stores and Prisoner’s Tuck Shop as part of its business as usual activities across the prisons estate. The contract will be divided into five (5) Lots and the NIPS wish to appoint a single Supplier for each Lot to fulfil the requirements. Please see CfT documents for further information.
two.2.5) Award criteria
Quality criterion - Name: AC1 Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 3 years with an optional extension period of up to 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005067
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 – White Goods
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Information withheld for security reasons
Information withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £750,000
Total value of the contract/lot: £750,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 – section A)TV, Radio, HiFi, DVD and Personal Items section B)Tuck Shop Items
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Information withheld for security reasons
Information withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £850,000
Total value of the contract/lot: £850,000
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 – Microwaves, Kettles, Toasters, Irons, Batteries
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Information withheld for security reasons
Information withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £200,000
Section five. Award of contract
Contract No
4
Lot No
4
Title
Lot 4 – Heaters, Fans, Lamps
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Information withheld for security reasons
Information withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section five. Award of contract
Contract No
5
Lot No
5
Title
Lot 5 - YJA Items
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 April 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Information withheld for security reasons
Information withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £100,000
Section six. Complementary information
six.3) Additional information
Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). The contract value listed is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract Monitoring: The successful contractor's performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended), and incorporated a standstill period at the point information on the awards of the contracts was communicated to tenderers. Those notifications provided full information on the award decision. This provided time for unsuccessful tenderers to challenge the award decision before the. contracts were entered into.