Section one: Contracting authority
one.1) Name and addresses
Department of Finance
303 Airport Road West
BELFAST
BT3 9ED
Contact
collaboration.cpdfinance-ni.gov.uk
Collaboration.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DoF – Collaborative Arrangement – Supply and Delivery of Vehicle Spare Parts 2024 – 2028 (Mitsubishi, Unimog) - ID5321283
Reference number
ID 5321283
two.1.2) Main CPV code
- 34330000 - Spare parts for goods vehicles, vans and cars
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contract shall take effect on the Commencement Date and shall run for an initial period until 25 February 2026, with the potential to extend up to a total potential duration of 2 years.
two.1.5) Estimated total value
Value excluding VAT: £740,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
- 34320000 - Mechanical spare parts except engines and engine parts
- 34913000 - Miscellaneous spare parts
- 34900000 - Miscellaneous transport equipment and spare parts
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contract shall take effect on the Commencement Date and shall run for an initial period until 25 February 2026, with the potential to extend up to a total potential duration of 2 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A renewal may be required on expiry of this arrangement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Up to a further 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contracting Authority reserves the right to award the Contract following submission of Initial.. Tender. Responses and the right to down-select Economic Operators following each round of negotiations
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Contract monitoring: the successful contractor’s performance on the contract will be......... regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting......... what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to...... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to...... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does...... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your...... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice.... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance.... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement.... competitions for. a. period of up. to.. three years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 July 2024
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
6 August 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 28 October 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The following information in this section supersedes the response to section II.1.6) “Information about lots”. The framework includes 3 Lots and full details of the Lots is contained in the “ID 4896413 - CPN - Specification of Requirements – DRAFT document”.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for review/appeal or mediation procedures
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended)....... and,... where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is....... communicated... to tenderers. That notification will provide full information on the award decision. This provides time for the...... unsuccessful. tenderers to... challenge the award decision before the contract is entered into.