Section one: Contracting authority
one.1) Name and addresses
Rutland County Council
Catmose
Oakham
LE15 6HP
Contact
Paul Large Welland Procurement pp Rutland County Council
Telephone
+44 7769918574
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from another address:
Paul Large Welland Procurement pp Rutland County Council
Melton Borough Council
Melton Mowbray
LE13 1GH
Contact
Paul Large pp Rutland County Council
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rutland County Council Grounds Maintenance Services & Rutland County Council Forestry Services
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Rutland County Council is intending to procure Grounds Maintenance Services and Forestry Services respectively as separate contracts. Each procurement will be via Further Competition through the relevant Category of the YPO 881 Grounds Maintenance Dynamic Purchasing System (DPS) www.ypo.co.uk
Timetable
Both procurements are due to go live 01 December 2022, award is scheduled for July 2023 and contracts will commence 01 January 2024.
To be eligible to compete for these Contracts, suppliers MUST be onboarded to the YPO DPS and have satisfied YPO's due diligence checks before the procurements go live. Please email facilitiesmanagement@ypo.co.uk asap and by no later than 30 September 2022 to ensure on-boarding is completed in time.
Please state in the Subject line of your message the Contract you wish to compete for, RCC GM Services or RCC Forestry Services.
Contract Period
Each contract will be for an initial term of five years with the option to extend for up to an additional two years: 5+1+1 = 7 yrs. maximum.
Contract Value
The estimated lifetime value of the Grounds Maintenance Service Contract, including extensions, will be £3,400,000 approx. excluding VAT.
The estimated lifetime value of the Forestry Services Contract, including extensions, will be £751,000 excluding VAT.
The Council's Requirements
The Council's Grounds Maintenance Services requirements include grass cutting, maintaining hedges, shrubs and borders and other grounds maintenance tasks typical of a local authority.
The Council's Forestry Services requirements include planned, reactive and specialist arboriculture services, including responding to emergency tree falls.
The Council's detailed Specification for each of the Services will be included in the Further Competition documents for each Contract.
On-boarding to the DPS
Suppliers must be on-boarded to the DPS before they are eligible to compete for contracts offered via that DPS. The on-boarding process is equivalent to the first stage of a tender. YPO will require applicants to complete the Government's standard Suitability Questionnaire (SQ). This is to assess whether the applicant is a suitable business to provide services to the public sector. Also, applicants will be required to satisfy additional standards included in the SQ by the DPS operator. These additional standards will be relevant to the services that are the subject of the DPS.
Further Competition
Each Contract will be the subject of separate procurement process via Further Competition under the relevant Category of the YPO 881 GM DPS. Both procurements will take place at the same time and run to the same timetable.
Wider opportunities
Once on-boarded, suppliers will be eligible to compete for other public sector contract opportunities offered via the DPS.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
Main site or place of performance
Throughout the County of Rutland
two.2.4) Description of the procurement
Separate further competitions following the same timescale and process for the award of separate contracts for the provision of the Council's Grounds maintenance Services and the Council's Forestry Services including specialist tree services, respectively.
two.3) Estimated date of publication of contract notice
1 December 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This Notice replaces the previous Notice published 19th November 2021.