Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Educational Play Equipment
Reference number
70297
two.1.2) Main CPV code
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Catalogue Discount - Educational Play Equipment for the Education Authority for the period 1 January 2018 to 31 December 2019 (with an option to extend for 2 further 12 month periods)
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 243-505947
Section five. Award of contract/concession
Contract No
70297
Title
Catalogue Discount - Educational Play Equipment for the Education Authority
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 December 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
SoS Group
17 Heron Road
Belfast
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Rahmqvist UK LTD
Egham
TW20 8RN
educstionresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Rhino UK
Sandbach
CW11 3HT
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Community Products UK LTD
Robertsbridge
TN32 5DR
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
TTS Group Limited
Nottingham
NG17 9LE
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
The Consortium for Purchasing Distribution LTD
Trowbridge
BA14 8RR
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Hawthorn Heights LTD
Londonderry
BT47 3BL
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
McGuigan Construction LTD
Dungannon
BT70 3LS
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Alyss LTD T/as Spectrum Educational
Stroud
GL6 8GA
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Fine Solutions Nottingham LTD
Stroud
GL6 0AG
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
All Play Ireland LTD
Ballynahinch
BT24 8RH
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Yorkshire Purchasing Organisation
Wakefield
WF2 0XE
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Wicksteed Leisure LTD
Kettering
NN16 8YJ
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Findel Education Limited
Hyde
SK14 4TH
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Creative Activity
Londonderry
BT47 2ED
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Learning Space
Belfast
BT1 6ET
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Gamez Galore Limited
Manchester
M25 0HS
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Top Class School Office Supplies
Bangor
BT19 6TZ
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Spa 4 Schools LTD
Ballynahinch
BT24 8AN
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Nexus The Educators Connection Limited
Cirencester
GL7 5XL
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £8,400,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Catalogue Discount - Educational Play Equipment for the Education Authority
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£12,500,000
seven.1.7) Name and address of the contractor/concessionaire
RAHMQVIST UK LTD
Crabtree Road Thorpe Industrial Estate
EGHAM
TW20 8RN
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Sos Group
Belfast
BT3 9LE
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Rhino UK
Sandbach
CW11 3HT
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Community Products UK LTD
Robertsbridge
TN32 5DR
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
TTS Group Limited
Nottingham
NG17 9LE
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
The consortium for Purchasing Distribution LTD
Trowbridge
BA14 8RR
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Hawthorne Heights LTD
Londonderry
BT47 3BL
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Alyss LTD T/as Spectrum Educational
Stroud
GL6 8GA
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Fine Solutions Nottingham LTD
Stroud
GL6 0AG
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Allplay Ireland Limited
Ballynahinch
BT24 8RH
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Wicksteed Leisure LTD
Kettering
NN16 8YJ
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Findel Education Limited
Hyde
SK14 4TH
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Creative Activity
Londonderry
BT47 2ED
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Learning Space
Belfast
BT1 6ET
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Gamez Galore Limited
Manchester
M25 0HS
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Top Class School Office Supplies
Bangor
BT19 6TZ
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Spa 4 Schools LTD
Ballynahinch
BT24 8AN
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Nexus The Educators Connection Limited
Cirencester
GL7 5XL
educationresource.procure@eani.org.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Framework Agreement award value to be increased to £12,500,000
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Since Dec 2020 there has been an increase in spend against this Framework Agreement, partly attributed to end of year spend but more significantly the increase is the result of additional allocation of Education Restart Wellbeing Funding in response to the impact of Covid-19 on children’s well-being. This funding was initiated in Nov 2020 and it is anticipated that there will be more of this funding provided in financial year 21/22 with the ongoing unforeseen impact of the Covid-19 pandemic on mental health of children and this also will include related counselling of children through play therapy funding. In addition consideration has to be
given to the lack of staffing resource within the Education Resources Team, with recruitment of posts within the team still to
be completed. Whilst the renewal of the Educational Play Equipment Framework Agreement tender has commenced it is unlikely that it will be awarded prior to the expiry date of the current Framework Agreement i.e. 31/12/21.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £8,400,000
Total contract value after the modifications
Value excluding VAT: £12,500,000