Section one: Contracting entity
one.1) Name and addresses
London Luton Airport Operations Limited
2nd floor Percival House, Percival Way
Luton
LU2 9NU
Contact
Michaela Caulfield
Country
United Kingdom
NUTS code
UKH21 - Luton
Internet address(es)
Main address
https://in-tendhost.co.uk/llaol/aspx/Home
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/llaol/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/llaol/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/llaol/aspx/Home
one.6) Main activity
Airport-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
L23048-T-MC Safety Management System SMS and or Risk Management System RMS Platforms
Reference number
L23048-T-MC
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
LLA is seeking to enhance and further develop its already mature SMS Safety Management System and is seeking to procure an SMS Platform that will meet its strategic aim of being a centre of excellence in Operational and Occupational Health, Safety and Environment. It would be desirable to procure one system that can be used companywide to manage day to day safety management activities and that will allow for the creation of a companywide risk register that is informed directly from its data base. However, it is recognised that this may not deliver the overall best solution therefore bidders will be given the opportunity to bid on 3 LotsLot 1 Safety Management SystemLot 2 Risk Management SystemLot 3 Combined System that meets the requirements of Lots 1 and 2.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 Safety Management System SMS
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport or virtual
two.2.4) Description of the procurement
Please see tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
3 year initial term with the option to extend twice for a further period of 1 year each 3 years plus 1 optional year plus another 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for further details
two.2) Description
two.2.1) Title
Lot 2 Risk Management System RMS
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport or virtual
two.2.4) Description of the procurement
Please see tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
3 year initial term with the option to extend twice for a further period of 1 optional year plus another optional 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for further details
two.2) Description
two.2.1) Title
Lot 3 Combined System that meets the requirements of Lots 1 and 2
Lot No
3
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport or virtual
two.2.4) Description of the procurement
Please see tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
3 year initial term with the option to extend twice for a further period of 1 optional year plus another optional 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for further details
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see tender documents for further details
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Please see tender documents for further details
three.1.6) Deposits and guarantees required
Please see tender documents for further details
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Please see tender documents for further details
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see tender documents for further details
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: circa 6 months prior to contract expiry
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please see tender documents for further details
six.4) Procedures for review
six.4.1) Review body
The procurement team, London Luton Airport Operations Limited
2nd floor Percival House, Percival Way
Luton
Lu2 9NU
Country
United Kingdom