Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Huntingdon
DIOComrcl-USFM-RepFMBMC3@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/defence-infrastructure-organisation
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
USVF Hard FM Services - National
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The current United States Visiting Forces (USVF) Facility Management contracts (BMC 2.0) are due to expire in November 2027, which provides an excellent upcoming opportunity to work on the USVF estate across the UK. The intention is to let two contracts for the delivery of maintenance, repairs and additional works with the first (national) contract covering RAF Lakenheath, RAF Mildenhall, RAF Croughton, RAF Fairford, RAF Alconbury and various satellite sub-bases, and a separate contract for RAF Menwith Hill.
DIO would like to make suppliers aware that you will be required to hold the following levels of insurances, accreditations and security clearances, as well as completing an RFI at a later date, in order to be eligible for this opportunity:
Airside Third Party Liability Insurance – £50 million
Employer Liability - £5 million
Professional Indemnity - £5 million
Third Party Public and Products Liability - £50 million
ISO9001 and ISO14001 (confirmed). ISO27001 and ISO45001
Security Clearance – TBC – Various levels of security clearance from BPSS upwards to SC
DIO intend to hold a virtual soft market engagement event on 10am, 20th May 2025 in order to provide suppliers with a greater understanding of their requirements.
There is a limit of four people per organisation. If you would like to attend this event please provide the names and email addresses of the staff who will be attending to: fmsupport@crowncommercial.gov.uk, by no later than 5pm, 16th May 2025.
Notwithstanding your ability to attend the pre-market engagement event, DIO would still like to understand the level of interest in these opportunities. If you are interested then please provide an email to fmsupport@crowncommercial.gov.uk by no later than 5pm, 16th May 2025.
Please state if you would be interested in National, Menwith Hill or Both.
DIO would like suppliers to be aware that failure to attend this event will not result in exclusion from the competition. Further details, including an agenda and timings will be provided following the EOI closure date.
DIO will be using CCS' RM6264 Facilities Management and Workplace Services DPS for this procurement.
https://www.crowncommercial.gov.uk/agreements/RM6264
Details of how to onboard onto the Crown Commercial Service Dynamic Purchasing System are provided below in section. II.2.4 .
Deadline to submit applications to onboard onto the DPS should be complete by 30th June 2025.
Please note, that this process is supplier driven, and if these steps are not complete prior to the deadline noted above, there is no guarantee you will be appointed in time for the opportunity.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
- UKH12 - Cambridgeshire CC
- UKH14 - Suffolk
- UKJ11 - Berkshire
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
DIO will be using CCS' RM6264 Facilities Management and Workplace Services DPS for this procurement.
https://www.crowncommercial.gov.uk/agreements/RM6264
How to onboard FM DPS:
1- follow the link to the FM DPS - on the left-hand side, select the box for 'facilities management' and once selected, the Facilities management and Workplace services DPS will be an option
2- ensure you are looking at Facilities management and workplace services DPS and scroll down to select 'access as a supplier'
3- create a log in when prompted and trying to log in
4- once logged in, it should take you through to the selection questionnaire, this needs to be completed, and then you will begin to complete the second questionnaire (DPSQ).
5- as part of this questionnaire, you will need to upload your insurances (employers, public liability, professional indemnity and cyber essentials) and also the financial viability risk assessment. (This can be found in the bid pack accessible from the first step linked above, and it is within the bid pack folder, named 'attachment 3a financial viability risk assessment')
6- once this is completed, your application will be assessed to be appointed on the DPS. Please note there is a 10-working day SLA period to be assessed, without any additional push backs for any further information, so we would advise you begin the onboarding process as soon as possible. This can be longer if there are multiple requests for additional information.
Another thing to note- If you have selected the £500,001+ , you will be required to submit a carbon reduction plan too as part of your onboarding process.
Please also be aware that selection questionnaires (first questionnaire) cannot be amended, so ensure all details are correct before moving on. If there are elements to the application that are incorrect, your application will be pushed back to require additional information.
In your second questionnaire, you will need to select the services you can deliver in deliverable locations (NUTS2 regions), with contract values etc. Please ensure if you are interested in this opportunity you select the filters shown in the additional information field to ensure you are pulled through the shortlist.
two.3) Estimated date of publication of contract notice
6 May 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
In your second questionnaire, you will need to select the services you can deliver in deliverable locations (NUTS2 regions), with contract values etc. Please ensure if you are interested in this opportunity you select the following filters on the DPS onboarding to ensure you are pulled through the shortlist.
Services- Accommodation Compliance Services, Accommodation Maintenance Services, Accommodation Stores Service, Customer Service Centre, Emergency Accommodation, Future Accommodation Model (FAM), Housing Stock Management, Property Maintenance Support Desk Services, Special Need Or Disability Adaptions, Third Party Claims, Helpdesk Services, Tree Surgery (Arboriculture), Audio Visual (AV) equipment maintenance, Automated barrier control systems maintenance, Building Management System (BMS) maintenance, Catering equipment maintenance, Environmental cleaning service, Fire detection and firefighting systems maintenance, High Voltage (HV) and switchgear maintenance, Internal and external building fabric maintenance, Lifts, hoists and conveyance systems maintenance, Locksmith Services, Mail room equipment maintenance, Mechanical and Electrical Engineering Maintenance, Reactive maintenance services, Security, access and intruder systems maintenance, Specialist maintenance Services, Standby power system maintenance, Ventilation and air conditioning systems maintenance, Voice announcement system maintenance, Cable management, Portable washroom solutions, Repairperson Services, Signage, Smart FM Solutions and CAFM - TFM & Hard FM Requirements, Asbestos Management, Building Information Modelling (BIM) and Government Soft Landings (GSL), Condition surveys, Electrical Testing, Energy Performance Certificates (EPCs), Fire Risk Assessments, Miscellaneous Surveys, Audits and Testing Services, Permit to Work (PtW), Portable Appliance Testing (PAT), Radon Testing Services, Statutory Inspections, Water hygiene maintenance
Building type- Animal Facilities, Call Centre Operations, Custodial Facilities, Data Centre Operations, Educational Establishments, Fire and Police Stations, Fitness / Training Establishments, Garages, General office, Heritage Buildings, Laboratory, List X Property, Nursery and Care Homes, Parks, grounds and car parks, Port and Airport buildings, Production Facilities, Restaurant and Catering Facilities, Void / Mothballed / Vacant / Disposal, Warehouses, Workshops, Other.
Location- Berkshire, Cambridgeshire CC, Suffolk, Gloucestershire, West Northamptonshire