- Scope of the procurement
- Lot 1. Bilingual Brand Development and Publications
- Lot 2. Bilingual Graphic Panels and Recreation Display Materials
- Lot 3. Bilingual Event Management Service, including Event Presentation Materials and Sustainable Merchandising
- Lot 4. Bilingual Video Animation
- Lot 5. Bilingual Editorial Service
Section one: Contracting authority
one.1) Name and addresses
Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
Contact
Keith Edwards
keith.edwards@cyfoethnaturiolcymru.gov.uk
Telephone
+44 3000654079
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://naturalresourceswales.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0110
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services
Reference number
itt_103854
two.1.2) Main CPV code
- 79822500 - Graphic design services
two.1.3) Type of contract
Services
two.1.4) Short description
NRW is seeking to award a framework for the supply of; Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services.
The framework will be divided into 5 lots as set out below.
Lot 1: Bilingual Brand Development and Publications
Lot 2: Bilingual Graphic Panels and Recreation Display Materials
Lot 3: Bilingual Event Management Service, including Event Presentation Materials and sustainable merchandising
Lot 4: Bilingual Video Animation
Lot 5: Bilingual Editorial Service
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
5
two.2) Description
two.2.1) Title
Bilingual Brand Development and Publications
Lot No
1
two.2.2) Additional CPV code(s)
- 79820000 - Services related to printing
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
across and throughout Wales
two.2.4) Description of the procurement
NRW’s brand is best described as one of our most valuable assets in relation to both our reputation, and visibility. It is essential that the resultant Framework Agreement not only continues to support work undertaken to date but offer advice on future development and visual presentation of our Brand and associated identity.
In addition to the above, our Communications Team require the supplier to design and produce the following: - (please not this list is indicative, representing ‘typical’ publications and other types of publications may be required).
- Leaflets
- Advertisements
- Newsletters
- Reports
- Brochures etc.,
Please note:- LOT 1 includes any mapping and illustrations required for projects, to be shared with any other lots when needed. NRW will provide the content for these projects and require the supplier to provide on brand, bilingual publications.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bilingual Graphic Panels and Recreation Display Materials
Lot No
2
two.2.2) Additional CPV code(s)
- 31682230 - Graphic display panels
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
across and throughout Wales
two.2.4) Description of the procurement
NRW have approximately 1900 people working across Wales undertaking various tasks and roles. These are best communicated and promoted by the creation and assembly of outdoor and indoor information, interpretation and promotion materials e.g. mapping and illustration panels for recreation, education and some community projects. We need to inspire the public and inform visitors what’s there, why it’s important and share their experiences with others. These will be required on an as and when delivery basis over the term of the Framework Agreement.
Please note:- LOT 2 includes any mapping and illustrations required for projects, to be shared with any other lots when needed. NRW will provide the content for these projects and require the supplier to provide on brand, bilingual publications.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bilingual Event Management Service, including Event Presentation Materials and Sustainable Merchandising
Lot No
3
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
across and throughout Wales
two.2.4) Description of the procurement
NRW have had success in promoting and communicating the diversity of our services; e.g. the forestry and agricultural sectors, including but not limited to issues from water and flood defences to countryside management at two key events, The Royal Welsh Show and the Eisteddfod Festival.
We are committed to repeating both our attendance and success at both of these events for the foreseeable future, as well as looking for other event opportunities to promote our services in the most effective way possible; accordingly, we are looking for a supplier who can work with our communications team to deliver a ‘managed service’ including but not limited to:- project management, design, transportation, installation, hosting and presenting.
Events supported by NRW are all about interaction between those hosting the event, fellow exhibitors and visitors. Whilst not an exhaustive list NRW believe the key benefits of Event and Display Materials as: -
- Giving a human face to our organisation;
- Providing information directly and personally to our customers;
- Receiving direct feedback from customers and stakeholders;
- Launching initiatives to a target audience; either as part of or alongside the main event. This could also include policy approaches;
- Providing keynote speaking opportunities;
- Providing other opportunities for more specialist contact through seminars, clinics or on-stand presentations;
- Providing us with an opportunity to work with our partners;
- Improving public/community relations and instil goodwill;
- Enhancing or managing our reputation and profile;
- Raising our brand image and public profile;
Whilst not limited to; NRW require the design, build and production with associated event management for: -
- Stand design and build
- Staging and Materials for events (including consumables)
- Display Materials, such as
pull-ups
banners
nomadic design and creation of models and family activities
NRW have previously and expect in future to have a presence at national and local events including the Eisteddfodau and the Royal Welsh Show. This lot also covers both external and internal ad hoc conferences and workshops.
NRW holds a Team NRW day – our staff conference which current thinking leads us to believe will be annual. This draws around 800 of our staff together for a day and we require a managed service for this, including the provision of food, exhibition materials and consumables.
In recognition of the significance of these events it is essential that supplier(s) work with NRW’s communications team to ensure that all projects and outputs are delivered according to our business objectives and plans and essentially be reflective of our values and identity.
Resultant designs and publications etc., must be in both English and Welsh - but not separate designs
NRW requires the supplier to assist in:
- Bringing ideas to life by creating compelling stories;
- Building upon and protecting our reputation;
- Delivering and supporting bespoke guest experiences and unique activities;
- Innovative hands on activities for event visitors;
- Providing an onsite presence to support hospitality and on-site assistance;
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bilingual Video Animation
Lot No
4
two.2.2) Additional CPV code(s)
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
across and throughout Wales
two.2.4) Description of the procurement
NRW recognise that video animation is a useful resource to captivate and inform people of the work undertaken by NRW and its partners.
NRW’s communications team will provide a brief/concept, for example our subtitling requirements for all productions and creation of video animation.
NRW’s communications team will provide a brief for all projects. The resultant videos etc., must be in both English and Welsh – but not separate designs
Videos should not only be instantly recognisable as NRW, but captivate, inform the audience and possibly incorporate interactive approaches.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bilingual Editorial Service
Lot No
5
two.2.2) Additional CPV code(s)
- 79822000 - Composition services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Across and throughout Wales
two.2.4) Description of the procurement
NRW recognises the value and importance of editing, copywriting, copyediting, proof reading and transcreation services. Noting that any publication/materials with formatting and typographical errors etc., not only give a bad impression, but can distract the recipient/reader of the authenticity and professionalism of the source and alter their perceptions and views.
Bilingual editorial services will be required in the preparation of written, visual, audible, and film media that NRW use to convey information. Please Note that NRW have a bilingual style guide and tone of voice guidelines. This will be shared with the sucessful tenderer(s).
Resultant designs and publications etc., must be in both English and Welsh – but not separate designs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
3 August 2023
Local time
9:30am
Changed to:
Date
15 August 2023
Local time
9:30am
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 August 2023
Local time
9:30am
Place
Cardiff
Information about authorised persons and opening procedure
Procurement Lead
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years' time
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
INSTRUCTIONS FOR SUBMITTING AN EXPRESSION OF INTEREST / COMPLETING THE ITT
i) Suppliers should register on the eTendering portal https://etenderwales.bravosolution.co.uk
ii) Once registered, suppliers must express their interest as follows
a) login to the eTendering portal
b) select ITT'
c) select 'ITTs Open To All Suppliers'
d) access the listing relating to the contract (itt_103854 - Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services 2023) and view details
e) click on 'Express Interest' button in the 'Actions' box on the left hand side of the page
iii) Once you have expressed interest, the ITT will move to 'My ITTs', where you can view the opportunity and download the documentation and where you can construct your reply as instructed. You must then publish your reply using the publish button.
iv) For any support in submitting your expression of interest, please contact the eTendering helpdesk on 0800 0112470 or at help@bravosolution.co.uk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132852
(WA Ref:132852)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom