Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238ZB
Contact
Katy Kelleher
county.supplies.buying@hants.gov.uk
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendorganiser.co.uk/hampshire
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendorganiser.co.uk/hampshire
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Supply, Distribution and Installation of Hot Drinks Machines, Cold Drinks Machines and Combination and Snack Machines
Reference number
CS21884
two.1.2) Main CPV code
- 42933300 - Automatic goods-vending machines
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Supply, Distribution and Installation of Hot Drinks Machines, Cold Drinks Machines and Combination and Snack Machines. The Framework Agreement will commence on 1st October 2023 and will be for a period of 4 years. Interested parties should register their interest in the project via the InTend website https://intendhost.co.uk/hampshire, complete and submit the Stage 1 Questionnaire, Stage 2 Questionnaire, Annex A - Form of Tender, Annex B - Non-Collusion Certificate, Annex C - Supply Chain/Sub Contractor Form and Annex D - Freedom of Information Act 2000 and Environmental Information Regulations 2004, by 14:00hrs on 3rd August 2023.
two.1.5) Estimated total value
Value excluding VAT: £555,644
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Hot Drinks Machines
Lot No
1
two.2.2) Additional CPV code(s)
- 42933300 - Automatic goods-vending machines
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
Supply, distribution and installation of hot drinks machines including bean-to-cup coffee machines to include but not limited to: Latte, Cappuccino, Instant Coffee, Tea - fresh brewed, Mocha and Espresso. Contractors will also be required to provide a range of associated maintenance services and related equipment.
two.2.5) Award criteria
Quality criterion - Name: Environmental Package / Weighting: 50
Quality criterion - Name: Quality of Service / Weighting: 50
Price - Weighting: N/A 100% Quality
two.2.6) Estimated value
Value excluding VAT: £99,176
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Cold Drinks Machines
Lot No
2
two.2.2) Additional CPV code(s)
- 42933300 - Automatic goods-vending machines
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
Supply, distribution and installation of a range of bottled drinks machines. Contractors will also be required to provide a range of associated Maintenance Services and related Equipment.
two.2.5) Award criteria
Quality criterion - Name: Environmental Credentials / Weighting: 50
Quality criterion - Name: Quality of Service / Weighting: 50
Price - Weighting: N/A 100% Quality
two.2.6) Estimated value
Value excluding VAT: £180,128
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Snack and Combination Machines
Lot No
3
two.2.2) Additional CPV code(s)
- 42933300 - Automatic goods-vending machines
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
Supply, distribution and Installation of a range of Vending Solutions including cold drinks (including equipment which can dispense 500ml bottles and 330ml cans), snacks (including equipment which can dispense a range of: crisps, chocolate bars, wafers, flapjacks, cake bars and healthier snack choices) and combination solutions which will include cold drinks and snacks. Contractors will also be required to provide a range of associated Maintenance Services and related Equipment.
two.2.5) Award criteria
Quality criterion - Name: Environmental Credentials / Weighting: 50
Quality criterion - Name: Quality of Service / Weighting: 50
Price - Weighting: N/A 100% Quality
two.2.6) Estimated value
Value excluding VAT: £276,340
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 August 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 August 2023
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Courts of England and Wales
London
Country
United Kingdom