Section one: Contracting authority
one.1) Name and addresses
Edinburgh Leisure
Meadowbank Sports Centre, 139 London Road
Edinburgh
EH7 6AE
Contact
Mark Tunnicliff
marktunnicliff@edinburghleisure.co.uk
Telephone
+44 1314582124
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.edinburghleisure.co.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16125
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Edinburgh Leisure ERP System
Reference number
EL-23-065-DA
two.1.2) Main CPV code
- 72212600 - Database and operating software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Edinburgh Leisure ERP System covering Asset management, Purchase Orders and multiple other processes.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £570,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72212213 - Operating system enhancement software development services
- 72212217 - Transaction-processing software development services
- 72212311 - Document management software development services
- 72212330 - Scheduling and productivity software development services
- 72212422 - Software development services suites
- 72212333 - Contact management software development services
- 72212400 - Business transaction and personal business software development services
- 72212441 - Financial analysis software development services
- 72212442 - Financial systems software development services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
ERP System including asset management, purchase orders, analytics, finance, facilities management and others. All in one system that can interface with suppliers via punch out.
two.2.5) Award criteria
Quality criterion - Name: Quality (functionality) / Weighting: 90
Cost criterion - Name: Cost / Weighting: 10
two.2.11) Information about options
Options: Yes
Description of options
We may over time add additional units to this requirement.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The award of this contract is permitted under The Public Contracts Regulations (Scotland) 2015, Pert 2, Chapter 1, Section 1, 13-(b) In that the procurement is not subsidised by any public funds/ public sector authority by more than 50%. It have been deemed by Edinburgh Leisure that for both commercial and operational reasons, cutting short our current contract with the incumbent supplier in order to facilitate a new contract on implementation of new suits of services is the best option for the following reasons. The cost of implementation, set-up and training, to name a few areas would make any competition extremely difficult with our incumbent supplier who have worked hard to establish a very good, efficient and effective system. It has been deemed that any change of provider would have negative impact of service, outcomes and other contracts.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-006990
Section five. Award of contract
Contract No
EL-23-065-DA
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Technology One
1 Lonmay Road
Glasgow
G33 4EL
Telephone
+44 7515993981
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £570,000
Section six. Complementary information
six.3) Additional information
(SC Ref:737514)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
EH1 1LB
Country
United Kingdom