Section one: Contracting authority/entity
one.1) Name and addresses
Hertfordshire and West Essex Integrated Care Board
Charter House, Parkway
Welwyn Garden City
AL8 6JL
Country
United Kingdom
Region code
UKH23 - Hertfordshire
Internet address(es)
Main address
https://hertsandwestessex.icb.nhs.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Professional Services - Information Governance Support
Reference number
ACE-0698-2023-HWe
two.1.2) Main CPV code
- 79411000 - General management consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
This Voluntary Ex Ante Transparency Notice is intended to inform the market that NHS Hertfordshire and West Essex Integrated Care Board (HWE ICB) intends to award a contract to BJM IG Privacy Limited to deliver professional Information Governance Support Services.
This is a short-term arrangement whilst HWE ICB makes the necessary arrangements to transition this service safely back in house.
BJM Privacy have been providing this service to HWE ICB since the incorporation of the ICB on 1st July 2022. The total value of this arrangement fell underneath the thresholds for competition in line with the Public Contract Regulations (PCR). This Voluntary Ex Ante Transparency Notice is being published as the ICB wishes to extend this arrangement to allow more time to safely transition the services, which means that total cumulative value will be above the thresholds required for tendering under PCR.
Competition is not being sought for these services on this occasion as it would cause significant disruption and impact negatively on continuity. This is also a short-term arrangement to bridge a gap whilst the services transition. There is no clear benefit from conducting a formal tender process.
The previous value of work awarded to BJM IG Privacy limited was £122,112 (excluding VAT).
The proposed new contract will end on 31st March 2024 and has a value of £153,372 (inclusive of VAT).
Therefore, the total new cumulative value of the proposed contract (considering the previous work and the proposed new work) is £299,906 (inclusive of VAT).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £153,372
two.2) Description
two.2.2) Additional CPV code(s)
- 79411000 - General management consultancy services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
This Voluntary Ex Ante Transparency Notice is intended to inform the market that NHS Hertfordshire and West Essex Integrated Care Board (HWE ICB) intends to award a contract to BJM IG Privacy Limited to deliver professional Information Governance Support Services.
This is a short-term arrangement whilst HWE ICB makes the necessary arrangements to transition this service safely back in house. The service includes:
- Continuation of GP DPO support.
- Providing ad hoc IG advice when needed
- Providing ad hoc cover for e.g., Subject Access Requests, where the case may be particularly sensitive or require additional support.
- That this cover is in place for the 23/24 financial year.
The above work will be commissioned with the longer-term intention of:
• Aiming to bring this work inhouse – with a better understanding over capacity required.
• Reviewing the ICBs statutory duties in providing wider DPO support
• Having provided a realistic period to observe the scale and scope of work likely to be experienced through the increased delegation to ICBs with Community Pharmacy, Dentistry and Ophthalmology.
• Providing the newly created team with an opportunity to bed down and have backup support if needed.
BJM Privacy have been providing this service to HWE ICB since the incorporation of the ICB on 1st July 2022. The total value of this arrangement fell underneath the thresholds for competition in line with the Public Contract Regulations (PCR). This Voluntary Ex Ante Transparency Notice is being published as the ICB wishes to extend this arrangement to allow more time to safely transition the services, which means that total cumulative value will be above the thresholds required for tendering under PCR.
Competition is not being sought for these services on this occasion as it would cause significant disruption and impact negatively on continuity. This is also a short-term arrangement to bridge a gap whilst the services transition. There is no clear benefit from conducting a formal tender process.
The previous value of work awarded to BJM IG Privacy limited was £122,112 (excluding VAT).
The proposed new contract will end on 31st March 2024 and has a value of £153,372 (inclusive of VAT).
Therefore, the total new cumulative value of the proposed contract (considering the previous work and the proposed new work) is £299,906 (inclusive of VAT).
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 100
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
In line with best practice, the Authority will apply a voluntary 10-day standstill period before the contract is formally awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The above work will be commissioned with the longer-term intention of:
• Aiming to bring this work inhouse – with a better understanding over capacity required.
• Reviewing the ICBs statutory duties in providing wider DPO support
• Having provided a realistic period to observe the scale and scope of work likely to be experienced through the increased delegation to ICBs with Community Pharmacy, Dentistry and Ophthalmology.
• Providing the newly created team with an opportunity to bed down and have backup support if needed.
BJM Privacy have been providing this service to HWE ICB since the incorporation of the ICB on 1st July 2022. The total value of this arrangement fell underneath the thresholds for competition in line with the Public Contract Regulations (PCR). This Voluntary Ex Ante Transparency Notice is being published as the ICB wishes to extend this arrangement to allow more time to safely transition the services, which means that total cumulative value will be above the thresholds required for tendering under PCR.
Competition is not being sought for these services on this occasion as it would cause significant disruption and impact negatively on continuity. This is also a short-term arrangement to bridge a gap whilst the services transition. To tender for a contract with such a short period of time would not create any additional value or benefit.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Title
Professional Information Governance Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
30 June 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
BJM IG Privacy Limited
1 Claydon Business Park, Great Blakenham, Ipswich
Suffolk
IP6 0NL
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £153,372
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Hertfordshire and West Essex Integrated Care Board
Charter House, Parkway
Welwyn Garden City
AL8 6JL
Country
United Kingdom