Section one: Contracting authority/entity
one.1) Name and addresses
UNIVERSITY OF EAST ANGLIA
Norwich Research Park,Earlham Road
NORWICH
NR47TJ
Contact
Rob Bloomer
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Companies House
RC000651
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PURCON 2084 Corporate Finance System
Reference number
PURCON 2084
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.1.4) Short description
The University of East Anglia intend to enter into a contract with Unit4 in respect of the services described below. The proposed contract is term 3 years.
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole university.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,362,410
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
two.2.4) Description of the procurement
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole university. It is also the system that handles all expense claims (staff & students), procurement, accounts receivable (commercial), accounts payable, estates inventory management, research costing & pricing, general ledger and commitment accounting.
Included in the contract is also e-invoicing functionality, together with contract management, and an option to migrate to Unit4's new partner for providing a research costing & pricing platform.
The firm also provides support and maintenance under this contract. In addition, UERP will also be hosted by Unit4 in the cloud.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The contract is subject to renewal options after the initial 3 year term.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Award of a contract without prior publication of a call for competition in the cases listed below
• U4ERP is the currently used system and is moving into the cloud, due to ending of on-premises support.
Explanation:
This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The university has used the Unit4 application for over 10 years, and the system is an essential part of the university's infrastructure, such that any down time or system failure would have a detrimental effect on the running of the university.
At the present time it would be impossible for the university to procure an alternative economic operator to provide the full range of services within a suitable timeframe and without detrimentally impacting the operations of the university. The application is currently hosted on premises; the support for on premises solutions is ending shortly which requires a SaaS contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
PURCON 2084
Title
Corporate Finance System
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 June 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Unit 4 Business Software Limited
C/O DAC Beachcroft LLP, Portwall Place, Portwall Lane
Bristol
BS19HS
Country
United Kingdom
NUTS code
- UKK - South West (England)
Companies House
01737985
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,362,410.15
Total value of the contract/lot/concession: £1,362,410
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of East Anglia
Norwich
Country
United Kingdom