Section one: Contracting authority/entity
one.1) Name and addresses
BELFAST HEALTH AND SOCIAL CARE TRUST
Knockbracken Healthcare Park
Belfast
BT8 8BH
Contact
Norma Moore
FinanceProcurement@belfasttrust.hscni.net
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://belfasttrust.hscni.net
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lillie Sexual Health Management System Annual Support and Maintenance
Reference number
DAC
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Procurement of Lillie Sexual Health Management System Annual Support and Maintenance
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £53,562.38
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Belfast Health and Social Care Trust
two.2.4) Description of the procurement
Procurement of Lillie Sexual Health Management System Annual Support and Maintenance
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
No other reasonable alternative or substitute exists for this procurement and the absence of competition for technical reasons is not a result of the artificial narrowing of the parameters of the procurement. Idox Software Limited have exclusive rights over the software, licences and updates for this system. The functionality of this software is within the core scope of the Encompass procurement. The Health and Social Care Northern Ireland (HSCNI) is currently implementing Encompass, an Electronic Health and Care Record (EHCR) that will underpin the service transformation and healthcare needs of the the population of Northern Ireland. Encompass will replace multiple aging HSC Trust systems and numerous paper records and manual workflows and the EHCR will deliver significant core functionality across the acute,community and primary care Out of Hours sectors. The contract for the provision of EHCR solution was awarded to epic in May 2020.
The contract is required to cover the transitional period and a replacement in the short-term is not a reasonable alternative as it would require extensive ICT infrastructure, validation and integration work that would result in significant disruption and lead to disproportionate technical difficulties that would impact on the Trusts ability to provide a sexual and reproductive health service. The wider market was consulted when Encompass was procured. The absence of competition is not a result of the artificial narrowing of the parameters of procurement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
DAC
Title
Lillie Sexual Health Management System Annual Support and Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 June 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Idox Software Limited
Unit 5, Woking 8, Forsyth Road,
Woking
GU21 5SB
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
02933889
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £53,562.38
Total value of the contract/lot/concession: £53,562.38
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Belfast Health & Social Care Trust
Knockbracken Healthcare Park
Belfast
BT8 8BH
FinanceProcurement@belfasttrust.hscni.net
Country
United Kingdom