Scope
Reference
MC1
Description
Madeley Parish Council is proposing to create a play area with the installation of new equipment, including appropriate surfacing for younger children. The play area is intended to be used by children with ages ranging from toddler to age 12/13.
Experienced play area installers are invited to tender for the contract. It is anticipated that construction work will be carried out in Spring/Summer 2025 with the playground ready for use August 31st 2025 at the latest. An earlier construction programme can be agreed with the Parish Council if preferred by the contractor and subject to successful grant funding.
All prices are to be net, excluding VAT.
Companies must be registered with the API (Association of Play Industries) to tender for this contract. Please supply copies of current certificate for accreditations for the above membership plus details of any other relevant accreditations.
A timescale for commencing this project will be agreed between Madeley Parish Council and the chosen Contractor.
PROJECT INFORMATION
Name of project: Madeley Centre Play Area Project 2025
Project budget: Up to £75,000
Location: The Madeley Centre, New Road, Madeley, CW3 9DN
Unique Identifier: MC1
Madeley Parish Council wishes to employ a Principal Contractor to carry out the supply and installation of new play equipment and safety surfacing for an age range of toddlers to teenager.
The design brief:
Supply and install new play equipment and safety surfacing suitable for children aged from toddler to twelve/thirteen years. The design of the play area must include equipment which complies with the full identified age range. You are required to show how your chosen play equipment accommodates this age range.
The playground equipment should fit in with the rural aspect of the village. The playground equipment should include the following criteria/activities: Swinging, Climbing, Sliding, imagination play and sensory play. The playground should have a "centrepiece" item situated inside the play area boundary.
The play equipment must also comply with the DDA (Disability Discrimination Act) i.e. all-inclusive play and accessibility.
The entire play area must be enclosed with suitable fencing and access gate. The following equipment should be incorporated into the design:
● Swings
● Climbing
● Slides
● Imagination Play
● Sensory Play
Preparation and groundworks:
Excess materials, spoil and surfacing from excavations must be disposed of at a licenced recycling centre at the Contractor's cost.
The Contractor must provide skips when required and secure all skips behind Heras security fencing when unattended to avoid fly tipping.
Ownership, liability and responsibility for insurance of the play area and installation works will lie with the Contractor until a satisfactory RoSPA Post-Installation Report has been accepted by Madeley Parish Council. This will be confirmed in writing on the day of the handover of the site by the Parish Clerk or nominated representative and the Contractor.
Total value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 31 August 2025
- 2 months, 1 day
Main procurement category
Goods
CPV classifications
- 37535200 - Playground equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Conditions of participation
Experienced play area installers are invited to tender for the contract.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 May 2025, 11:59pm
Tender submission deadline
20 May 2025, 1:00pm
Submission address and any special instructions
Tenders should be submitted by email to tenders@madeleyparishcouncil.org with the subject line TENDER FOR MADELEY CENTRE PLAY AREA.
The following should be submitted:
● Quotation Breakdown form
● A copy of your certificate of public liability insurance
● A copy of your company's Health and Safety Policy
● A copy of your company's API (Association of Play Industries) certification
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Play Value | Quality | 35% |
| Design Rationale | Cost | 30% |
| Inclusivity | Quality | 15% |
| Durability | Cost | 10% |
| Program of works | Cost | 5% |
| References | Quality | 5% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Madeley Parish Council
- Public Procurement Organisation Number: PCZB-8952-TGDD
Brookfield farm
Church Eaton
ST20 0BG
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government