Section one: Contracting authority
one.1) Name and addresses
University of Plymouth
Drake Circus
Plymouth, Devon
PL4 8AA
Country
United Kingdom
Region code
UKK41 - Plymouth
National registration number
1128013
Internet address(es)
Main address
https://www.plymouth.ac.uk/about-us/university-structure/service-areas/procurement
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/97185
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Graduation Marquee
Reference number
KD&EW/UoP/Grad_Marquee/032/023
two.1.2) Main CPV code
- 44211000 - Prefabricated buildings
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of Graduation Marquee to be sited on Plymouth Hoe for July 2024 Graduation Ceremonies.
Following a pin notice exercise, Danco was the only supplier of suitable size, reputation and within budget that provided a quote for September 2023 – this was approved. They have delivered the marquee on Plymouth Hoe since 2008 and have a track record of good service with UoP. At very short notice July 2024 ceremonies have been instructed and we need continuity of supplier.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £221,728
two.2) Description
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44200000 - Structural products
- 44210000 - Structures and parts of structures
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Provision of Graduation Marquee to be sited on Plymouth Hoe for July 2024 Graduation Ceremonies.
Following a pin notice exercise, Danco was the only supplier of suitable size, reputation and within budget that provided a quote for September 2023 – this was approved. They have delivered the marquee on Plymouth Hoe since 2008 and have a track record of good service with UoP. At very short notice July 2024 ceremonies have been instructed and we need continuity of supplier.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
To be procured under Regulation 32 of PCR2015 (Use of the negotiated procedure without prior publication). Alternative Graduation solution for July 2024 required to be mobilised urgently as a result of the intended venue falling through.
Reg 32 (c) Extreme urgency created
Reg 32 (9) "The negotiated procedure without prior publication may be used for new services consisting of the repetition of similar works or services entrusted to the economic operator to which the same contracting authority awarded an original contract, provided that such services are in conformity with a basic project for which the original contract was awarded following a procedure in accordance with regulation 26 (1) and (2)."
Previously a LTR Procurement process awarded a multi-year contract to Danco in 2017 for the provision of graduation marquee services in the same location as the 2024 ceremony.
Justification:
The set-up and take down of the marquee for a 2024 graduation is the same format as prior years which Danco have been previously contracted to deliver for the University of Plymouth through a compliant Light Touch Regime process (79952000-2
(Event services). Securing the hire of the required marquee, staffing and associated infrastructure ahead of summer 2024 requires urgent action and precludes running a tender process in accordance with regulation 26.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 July 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
University of Plymouth
Drake Circus
Plymouth
PL4 8AA
Country
United Kingdom
NUTS code
- UKK41 - Plymouth
National registration number
University of Plymouth
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £221,728
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Plymouth
Drake Circus
Plymouth
PL4 8AA
Country
United Kingdom