Section one: Contracting authority
one.1) Name and addresses
Royal Borough of Greenwich
3rd Floor, The Woolwich Centre, 35 Wellington Street, Woolwich
London
SE18 6HQ
Contact
Shola Oke
shola.oke@royalgreenwich.gov.uk
Telephone
+44 2089216957
Country
United Kingdom
Region code
UKI51 - Bexley and Greenwich
Internet address(es)
Main address
http://www.royalgreenwich.gov.uk/
Buyer's address
http://www.royalgreenwich.gov.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://royalgreenwich.proactishosting.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://royalgreenwich.proactishosting.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS 2689 - Provision of a complete package of insurances for Greenwich Service Plus Ltd
Reference number
DN676927
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Greenwich Service Plus Ltd is seeking tenders (s) for Insurance packages as a whole embracing all aspects of insurance (with claims handling) including Uninsured Loss Recovery and Legal Expenses. The Contract will commence from 1st April 2024 till 31st March 2025 as a minimum, however Greenwich Service Plus will consider entering into a long-term agreement with an option to extend and is open to considering potential long term agreements with insurers so initially please quote terms for 1 year, 3 years, 3+2 year and a 5-year period.
two.1.5) Estimated total value
Value excluding VAT: £219,708.66
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKI51 - Bexley and Greenwich
two.2.4) Description of the procurement
Greenwich Service Plus Ltd is seeking tender(s) for Insurance packages as a whole embracing all aspects of insurance (with claims handling) including Uninsured Loss Recovery and Legal Expenses. The Contract will commence from 1st April 2024 till 31st March 2025 as a minimum, however Greenwich Service Plus will consider entering into a long-term agreement with an option to extend and will be open to consider long term agreements with insurers so initially please quote terms for 1 year, 3 years, 3+2 year and a 5-year period.
The procurement will take place under the Open Procedure as stipulated in the Public Contracts Regulations 2015. The estimated total value is £219,708.66 including IPT & VAT – based on last year’s annual renewal.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £219,708.66
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Contract will commence from 1st April 2024 till 31st March 2025 as a minimum, however Greenwich Service Plus will consider entering into a long-term agreement with an option to extend and will be open to consider long term agreements (with annual renewal) with insurers so initially please quote terms for 1 year, 3 years, 3+2 year and a 5-year period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Yes. as specified within the Invitation to Tender (ITT) pack
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Insurers will be insurance companies authorised to write classes of insurance listed within the UK subject to English / Welsh Law and the Jurisdiction of the English / Welsh courts. The service will be regulated by the provisions of the Insurance Act 1982 and any modification thereof. Bids are permitted from Insurance Companies and Managing General Agents with specific Insurers. The Authority may have other requirements as specified within the Invitation to Tender (ITT) pack
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 August 2023
Local time
5:05pm
Place
Royal Borough of Greenwich Offices - Woolwich
Information about authorised persons and opening procedure
Royal Borough of Greenwich Staff
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This procurement will be managed electronically via the RBG Proactis e- tendering Suite. To participate in this procurement, participants shall first be registered on the eTendering Suite. If bidders have not yet registered on the eTendering Suite, this can be done online at https://royalgreenwich.proactishosting.com/ and click on the tap ‘supplier registration’. Note: registration may take some time, therefore, please ensure that you allow enough time to register. Full instructions for registration and use of the system can be found at https://supplierhelp.due-north.com/ For technical assistance on use of the eSourcing Suite, please contact Proactis Helpdesk Freephone: 0345 0103503.
Once registration is completed, the registered user will receive a notification email to alert them that this has been done. A registered user can express an interest for a specific procurement. This is done by looking at the opportunity’s section and selecting the contract you want to tender for.
As a user of the e-Tendering Suite, you will have access to Proactis e-Portal email messaging service which facilitates all messages sent to you and from you in relation to any specific Tender event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. All communications relating to this tender exercise must be via e-portal messaging system.
No direct emails to officers will be answered unless you are having problems communicating through the portal. This process aims to improve audit trails as well as avoid duplication. Please note, social value considerations are included in this contract. Details are stated in the tender documents.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Royal Borough of Greenwich has incorporated a minimum 10 calendar day standstill period.
six.4.4) Service from which information about the review procedure may be obtained
Royal Borough of Greenwich
The Woolwich Centre
London
SE18 6HQ
Country
United Kingdom