Scope
Reference
PRP273
Description
The Council is inviting suppliers to tender for a contract for the provision of Servicing of Gas and Electric Catering Appliances and Ventilation Systems.
The work comprises annual servicing will be undertaken at establishments within the charge of the Council and located throughout the geographical area of Derbyshire.
Examples of Council premises includes Offices, Educational Establishments, Homes for Older People, Libraries, Children's Centres / Residential Homes, Industrial Units and a small amount of tenanted residential properties.
Total value (estimated)
- £850,000 excluding VAT
- £1,020,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2029
- 4 years
Description of possible extension:
2 x 12 months extensions available
Main procurement category
Services
CPV classifications
- 50883000 - Repair and maintenance services of catering equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
See ITT
Technical ability conditions of participation
See ITT
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 May 2025, 11:00am
Tender submission deadline
11 June 2025, 11:00am
Submission address and any special instructions
Submission via ProContract e-tendering procurement portal (link to advert below).
https://www.procontract.due-north.com/Advert?advertId=eeccd46d-5927-f011-8136-005056b64545
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 12 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.procontract.due-north.com/Advert?advertId=eeccd46d-5927-f011-8136-005056b64545
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government