Scope
Description
Please note TfL are undertaking this procurement on behalf of Transport Trading Limited (TTL).
TTL are seeking a Supplier to provide HGV Preventive Maintenance Inspections (PMI's), servicing and repairs and maintenance service to Emergency Response vehicles.
TTL are running an older fleet of vehicles between the age range of 2008 to 2017. We are looking for a maintenance contractor(s) to look after TTL vehicles for a maximum of three years.
To ensure compliance with the undertakings for the TTL Operators Licence vehicle inspections are required. This is a thorough examination of heavy goods vehicles to assess roadworthiness and ensure compliance with safety standards. It involves a comprehensive examination of various components, including the vehicle's exterior, interior, mechanical systems, and documentation.
HGV inspections are a legal requirement. The Driver and Vehicle Standards Agency (DVSA) mandates regular inspections for HGVs to ensure their safety and compliance with the law. Failure to comply with these regulations can result in severe penalties, including fines and even the suspension of the TTL Operator Licence.
More information regarding the scope of the requirements can be located in the MSQ link below: https://forms.office.com/e/CLhQdAnFwR
Please note this procurement refers to Lot 2 (Emergency Vehicles Maintenance ) of the HGV Maintenance Services. Lot 1 & 3 will be awarded under a separate competition.
Contract dates (estimated)
- 1 September 2025 to 1 September 2027
- Possible extension to 1 September 2028
- 3 years, 1 day
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Contract locations
- UKI - London
Engagement
Engagement deadline
26 May 2025
Engagement process description
Transport for London (TfL) on behalf of Transport Trading Limited are undertaking an early market engagement exercise, by inviting potential suppliers to a supplier day and completing a Market Sounding Questionnaire (MSQ) for the HGV Maintenance Services - Emergency Vehicles.
This notice is the first stage of this Early Market Engagement, this is to inform the market of TfL's current strategy and business requirements as it pertains to HGV Maintenance Services - Emergency Vehicles (Lot 2) and how to register their interest and complete the MSQ linked within this document.
The MSQ seeks to obtain feedback from the market in relation to the project and its requirements. Interested parties are invited to complete the MSQ and return their responses.
The MSQ Response Deadline: 12pm (noon) Monday 26th May 2025
Any feedback received will be reviewed, analysed, and may be considered by the project team in developing any subsequent procurement strategy for any potential procurement activity.
Link to MSQ: https://forms.office.com/e/CLhQdAnFwR
After receiving and reviewing the MSQ responses, TfL will invite individual suppliers to engage in further 1:1 supplier meeting to discuss and clarify the supplier's response. EME Feedback and Next Steps.
Please note that the below timescales are indicative only and are subject to change.
Indicative Timescales
Preliminary Engagement Notice (PEN) Published : Friday 2 May 2025
Market Sounding Questionnaire Release : Friday 2nd May 2025
MSQ Response Deadline : Monday 26th May 2025
Supplier 1:1 meeting : Tuesday 27th May- Friday 30th May 2025
If you have any questions regarding this notice and MSQ please contact:
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government