Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
Procurement Office, University Road
Belfast
BT7 1NN
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2510/24 Framework Agreement for the Provision of Professional Photography Services
Reference number
QUB/2510/24
two.1.2) Main CPV code
- 79961000 - Photographic services
two.1.3) Type of contract
Services
two.1.4) Short description
The Communications Office within Queen’s wishes to appoint a panel of three photography service providers to a framework agreement for the Provision of Professional Photography Services, ensuring continuity of service and resulting in the delivery of key University messaging. Photography services required are as follows and will be available to Queen’s Schools and Directorates on an ad hoc basis:• Public Relations Photography• Corporate Photography• Creative photographyThe Economic Operator(s) will be required to deliver the service at multiple locations within Queen’s campus and at other venues as required.Call-off from this Framework Agreement is by means of Method 1 - Direct Award (Ranked), Method 2 - Desktop Evaluation, or Method 3 – Further Competition.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79961000 - Photographic services
- 79961100 - Advertising photography services
- 79961350 - Studio photography services
- 79961300 - Specialised photography services
- 22315000 - Photographs
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
The Communications Office within Queen’s wishes to appoint a panel of three photography service providers to a framework agreement for the Provision of Professional Photography Services, ensuring continuity of service and resulting in the delivery of key University messaging. Photography services required are as follows and will be available to Queen’s Schools and Directorates on an ad hoc basis:• Public Relations Photography• Corporate Photography• Creative photographyThe Economic Operator(s) will be required to deliver the service at multiple locations within Queen’s campus and at other venues as required.Call-off from this Framework Agreement is by means of Method 1 - Direct Award (Ranked), Method 2 - Desktop Evaluation, or Method 3 – Further Competition.For call-off by means of Method 1 and 2, the requestor will be required to contract directly with the first ranked Framework Provider, identified via the Call-off method chosen, unless:• No response within four hours of initial request for non-urgent requirement.• No response within one hour of initial request for urgent requirement (required the same day/next day).• They confirm they do not have the capacity to provide the service.• They cannot provide the service within the required timescales.If any of these apply, then the second ranked Framework Provider will be contacted, and so on.For call-off by means of Method 3, all the Framework Providers appointed will be included in the exercise and contacted for specific pricing. Exclusion from further competition will be on the basis of either:• No response within 5 working days of request for quote.• They confirm they do not have the capacity to provide the service.• They cannot provide the service within the required timescales.The first ranked provider identified from the further competition will be then contracted directly by the requestor.Queen’s cannot however offer any guarantee as to the value or volume of business which will be awarded to any one Economic Operator.As this tender is for a framework arrangement, it is Queen’s intention to award this tender on the basis of receiving more than one satisfactory compliant tender submission. Should only one satisfactory compliant tender be received, the University reserves the right to terminate the procurement exercise and, if required, to re-advertise.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 36 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Please refer to tender documentation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 July 2024
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 July 2024
Local time
4:00pm
Place
United Kingdom
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
Belfast
Country
United Kingdom