Section one: Contracting authority/entity
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Ms Emma Whitten
Telephone
+44 333
Country
United Kingdom
Region code
UKH - East of England
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
1014 Medium-Term Residual Waste Treatment Contract
Reference number
DN670558
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
Following the Councils (ECC) initial round of market engagement there is some additional information we wish to share and/or clarify with the market; this information is detailed in VII.2.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2023/S 000-014367
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
DEFAULT
seven.2) Other additional information
Following the Councils (ECC) initial round of market engagement there is some additional information we wish to share and/or clarify with the market:
With regards to Composition and Bulky Waste please see the below points:
• All Waste Collection Authorities (WCAs) in Essex have separate organic waste collections. At the moment, approximately 25% of black bag waste is organic. The Council is currently reviewing if we shall be able to provide more detailed waste composition data in the next round of market engagement; along with the possibility of offering ‘sample’ waste to potential bidders for testing through their solution.
• We define Bulky Waste as all the waste from the Recycling Centre for Household Waste (RCHW) sites (approx. 50-55ktpa) and items separately collected by the WCAs (approx. 5ktpa).
• Bulky Waste does not include Persistent Organic Pollutants (POPs) waste. We have a separate disposal contract for POPs – this is approx. 6-7ktpa. We believe Bulky Waste tonnages may reduce due to POPs legislation expanding to cover more items (ie: not just domestic seating, but items like beds and carpets).
• Occasionally, larger items could be apparent in the black bag waste stream due to residents putting large items in their black bins, or WCAs co-mingling large items they collect, but we believe this is uncommon.
With regards to Ad-Hoc waste please see the below:
• ECC are considering having an Untreatable Contract Waste list comprising items that can be turned away at the gate based on waste codes. However, ECC would also like to have an Ad-Hoc waste list for items that shouldn’t be in the contract waste but that aren’t identified at the gate. “Ad-Hoc” is possibly the incorrect term for this list, it might be better titled the “Unexpected Waste” list. ECC would pay for the cost of disposal of these items provided they can be attributed to a specific ECC delivery vehicle.
With regards additional points please see the below:
• ECC are looking to launch this procurement at the beginning of October 2023, with the intention of a start date for the new contract being 1 April 2024. Between now and October, we’re expecting to do another round of market engagement, either in-person / Teams meetings again or asking for responses to a questionnaire via email. As we will be undertaking a procurement using the Open procedure for the award of a fixed term contract or Framework agreement and this process does not allow for negotiation or dialogue, we are keen to ensure we complete thorough pre-tender market engagement and will not launch the procurement before we are satisfied we understand the market’s view. The amount of time we need to spend considering risk positions and engaging in a second round of market engagement will be dependent on the views expressed by the market in this first round of market engagement. Similarly, views expressed in market engagement will impact the complexity of the tender (potentially changing the time allocated to bidders to submit tenders and the time ECC require to evaluate them) and the mobilisation time offered to successful bidders. For these reasons, our timelines could change.
• We’re likely to run a bidder’s day (a live presentation where we talk through the contract and bidders can ask questions anonymously) after the tender is launched that we hope will help bidders understand the documents fully. Bidders can ask clarification questions during the bid phase, and ECC would encourage Bidders to do so if they don’t understand anything. As stated above ECC will be undertaking a procurement using the Open procedure for the award of a fixed term contract or Framework agreement and this process does not allow for negotiation or dialogue.
• To understand more about ECC approach to Social Value please see the link (https://www.essexproviderhub.org/social-value-catalogue/). ECC are due to run a Sustainability and Social Value festival in September which we encourage everyone to attend. Specific training will be provided to bidders to support and understand Social Value to enable completion of the Social Value documents in the published Tender.
• ECC are considering using a centroid as the assumed point of waste arising in Essex for the purposes of evaluation in this upcoming procurement. This would be a population-weighted centroid, not a geographical centroid.
It must be noted any information provided during Market Engagement is intended as a guide only and to help inform contractors so as to contextualise responses; any and all information required for the submission of a tender shall be included in the tender pack when the procurement is published.