Section one: Contracting authority
one.1) Name and addresses
Nottingham Trent University (NTU)
50 Shakespeare Street
Nottingham
NG1 4FQ
Contact
Alexei Lambley-Steel
alexei.lambley-steel@ntu.ac.uk
Telephone
+44 1158484590
Country
United Kingdom
Region code
UKF - East Midlands (England)
National registration number
GB 277399933
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/128806
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=70221&B=NTU
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=70221&B=NTU
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Apprenticeships Management System (AMS)
Reference number
NTU/23/2389/ALS
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University delivers two types of Apprenticeships across circa. 2000 learners:
1. Apprenticeships covering various Schools in NTU
2. Further Education (post 16) Apprenticeships which are mainly based out at the Brackenhurst Campus
The overall goal of this Project as part of the Student Data Transformation programme, is to ensure that Apprenticeships data is compliant, manageable, scalable, accessible to those that need it, and that the data quality is sound. We will procure a new solution to achieve this goal.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
The University delivers two types of Apprenticeships across circa. 2000 learners:
1. Apprenticeships covering various Schools in NTU
2. Further Education (post 16) Apprenticeships which are mainly based out at the Brackenhurst Campus
The risk of compliance and quality failure is high as a direct result of the current systems landscape and the surrounding processes.
Ofsted reputational damage is key, and a negative Ofsted audit would be followed up with further audits from Ofsted and the ESFA.
In addition to this, our volume of apprenticeships, both in courses and student numbers has grown whilst our systems haven’t matured to cope with this increase – and this increase is set to continue with the apprenticeship program being an area of growth for the University.
For the previous 2 years we have had a 7% growth which looks set to continue this year. The official target planning numbers for 23/24 are 540 new apprentices, but we will likely add additional courses to support local and regional business needs, particularly for the NHS.
It is very challenging for colleagues managing the data due to so many sources and places it is kept, impacting consistent processing and accurate reporting.
Resulting Risk - We get funding removed if we cannot provide the correct information i.e. An ESFA audit failure could result in clawback of funds.
Resulting Risk – Reputational damage to NTU from poor Ofsted ratings impacting employer and apprentice uptake.
The overall goal of this Project as part of the Student Data Transformation programme, is to ensure that Apprenticeships data is compliant, manageable, scalable, accessible to those that need it, and that the data quality is sound. We will procure a new solution to achieve this goal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Contract has the option to extend for 2 x 12-month periods, subject to satisfactory performance of the Supplier with agreed Service Level Agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 July 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom