Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership
2nd Floor Woodland House, Maes-y-Coed Road
Cardiff
CF14 4TT
Telephone
+44 2921508271
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurement.wales.nhs.uk
Buyer's address
http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://NWSSP.Cardiff.Procurement@wales.nhs.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://NWSSP.Cardiff.Procurement@wales.nhs.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WEQAS Conference 2022
Reference number
CAV-ITT (22-23) 29
two.1.2) Main CPV code
- 55100000 - Hotel services
two.1.3) Type of contract
Services
two.1.4) Short description
Weqas, a division within Cardiff and Vale University Local Health Board hold an annual conference and require a hotel to provide our conference venue for 2022. The two day conference consists of workshop sessions, Q&A sessions and scientific lectures. Event packages will be offered to clients. A joint hotel and conference venue within a 10-mile radius of a London airport. We do not accept submissions from third parties/agents. The hotel must submit a date that they are available to host the event. The date must be within the range of mid-November to early-December. The Health Board has a budget constraint of 30,000.00GBP excluding VAT
two.1.5) Estimated total value
Value excluding VAT: £30,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55100000 - Hotel services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff and the Vale LHB
two.2.4) Description of the procurement
Weqas, a division within Cardiff and Vale University Local Health Board hold an annual conference and require a hotel to provide our conference venue for 2022. The two day conference consists of workshop sessions, Q&A sessions and scientific lectures. Event packages will be offered to clients. A joint hotel and conference venue within a 10-mile radius of a London airport. We do not accept submissions from third parties/agents. The hotel must submit a date that they are available to host the event. The date must be within the range of mid-November to early-December. The Health Board has a budget constraint of 30,000.00GBP excluding VAT
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
1
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Details can be found within the tender documents. The documents can be obtained from Nia Miles, please contact Nia on - Nia.Miles@wales.nhs.uk and request the WEQAS 2022 CONFERENCE DOCUMENTS.
Please ensure that you return the quote via the email address below and clearly state the bid is FOR THE ATTENTION OF NIA MILES;
NWSSP.Cardiff.Procurement@wales.nhs.uk by 12pm on the 19th July 2022.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
three.2.2) Contract performance conditions
Please ensure that you return the quote via the email address below and clearly state the bid is FOR THE ATTENTION OF NIA MILES;
NWSSP.Cardiff.Procurement@wales.nhs.uk by 12pm on the 19th July 2022.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 July 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award
contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters
of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
7. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale
ULHB.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=65818.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on
Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=68368
(WA Ref:68368)
The Health Board will ensure that this procurement process, which is being undertaken in accordance with the Open Procedure, pursuant to and as defined in the Public Contracts Regulations 2015 (as amended) Light Touch Regime.
(WA Ref:122917)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom