Section one: Contracting authority
one.1) Name and addresses
Ingeus
66-68 East Smithfield, Royal Pharmaceutical Building
London
E1W 1AW
Contact
Jo Lewin
Country
United Kingdom
Region code
UKI42 - Tower Hamlets
Companies House
04320853
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ingeus.co.uk/for-partners
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ingeus.co.uk/for-partners
one.4) Type of the contracting authority
Other type
Private
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Technical services to print and post remittance advice
two.1.2) Main CPV code
- 79824000 - Printing and distribution services
two.1.3) Type of contract
Services
two.1.4) Short description
This service is to secure a technical partner to print and post expenses remittance advice to customers.
• The service must have the ability to specify the class and type of postage to be used.
• The service must allow Ingeus to define and design the template to be used for the letter.
• All data must be processed within the United Kingdom and adequate technical safeguards in place to secure the data.
Ingeus will output a CSV each day of about 300 - 400 rows to be used to generate remittance notices for expenses claims we have paid. This will be manually uploaded to the Service.
The CSV will contain the name, address and value paid which needs to be merged into a standard template and then mailed.
Reports need to be provided of mail sent, failed mail etc.
Approximately 100-300 per business day, which equates to 26,000-78,000 per annum
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - East of England
- UKI - London
- UKJ - South East (England)
two.2.4) Description of the procurement
Follow the instructions given in the description or the more information section.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.14) Additional information
Part 1 - Partner Network Registration:
Please ensure you register your organisation on out Partner Network which can be found by visiting: https://ingeus.co.uk/for-partners. Please click the 'Join Partner Network' button to start your registration.
The registrations process is 2 stages, please ensure you complete both stages to ensure you proposal can be considered.
Proposals received without a registration on the Partner Network will not be assessed.
Part 2 - Proposal
If you feel your organisation can deliver and meet the above expectations, we are keen to hear from you and invite you to submit a costed proposal by 24 June 2024 to partnerships@ingeus.co.uk
Please provide an overview of the service and technical solution, along with a price per unit for 1st class, and 2nd class post. Detail any other costs (if any).
Set out any dependencies or constraints e.g. file format etc.
Provide details of at least 2 other customers with similar volume requirements that we may contact for references ]
Your completed proposal will be assessed, with shortlisted organisations then being approached to discuss your submission and delivery proposal in further detail by a member of the Ingeus UK team.
We aim to finalise the selection process by the end of July 2024 but reserve the right to conclude the process sooner if a suitable proposal is approved.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 June 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 June 2024
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Ingeus
London
E1W 1AW
Country
United Kingdom