Section one: Contracting authority
one.1) Name and addresses
Driver and Vehicle Licencing Agency
Longview Road
Swansea
SA6 7JL
Contact
Alun Vaughan
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of International Driving Permit Services
Reference number
PS/23/118
two.1.2) Main CPV code
- 79342300 - Customer services
two.1.3) Type of contract
Services
two.1.4) Short description
DVLA are exploring options for the provision of an over-the-counter service to provide International Driving Permits to UK driving licence holders in the United Kingdom (including Northern Ireland).
Background
One of the UK’s outcomes from EU-Exit negotiations was to ensure UK driving licences would be mutually recognised and exchangeable with other member states. Mutual recognition remains in many countries but when required a country can ask for an IDP to support the driving licence for driving in that country. The IDP is also used worldwide as well as within the EU.
On request a UK driving licence holder must be able to obtain an IDP. There are three separate versions of the IDP (depending on the destination country) and DVLA, as the issuing authority, must conform to the formats specified in the 1926, 1949 and 1968 Vienna conventions.
These have been issued under the terms of a commercial agreement with Post Office Ltd, and DVLA is now seeking to test the wider market to explore how such a service could be provided in future. We would expect a supplier to administer in the region of 200,000-300,000 permits per annum.
The service must commence on 1st April 2024. Early indications are that the service will be required for a period of 3 years.
The cost of an IDP is set at £5.50 by legislation and the service provider will be expected to cover their costs and profit by retaining the full fee.
Requirements
The DVLA requires a supplier to provide a service to issue IDPs to valid UK driving licence holders across the UK (including Northern Ireland).
No integration with DVLA systems is necessary. DVLA will provide the IDP booklets ink stamps and ink pads at no cost, and the customer must provide the passport-sized photo to be affixed to the permit.
The high-level scope of this service requirement is to:
• Provide an over-the-counter service for customers to obtain an IDP that meets all relevant accessibility requirements:
• Store all three versions (1926, 1949 and 1968) of the IDP and manage distribution of stock to issuing outlets in accordance with customer demand;
• Provide widespread service across Great Britain and Northern Ireland; and
• Consider additional methods for delivering the service, to supplement the counter service channel.
Market Engagement Event
To learn more about this potential opportunity, please join our online Market Engagement event at 11:00 on 27 July 2023.
To register you interest in the event, please email alun.vaughan@dvla.gov.uk providing the information listed below by 12:00 noon on 21 July 2023. Invitations and Agenda will be issued via an MS Teams appointment the following day.
Please provide:
Supplier Name
Supplier Attendee(s) (3 names maximum)
Supplier Address
Supplier Email
Supplier Contact Number
Numbers permitting, we may offer one-to-one sessions to follow the event. You can request one of these sessions in your response to this Notice, or there may be limited availability to request on the day.
Your Thoughts
As well as using the event to provide you with further detail about the opportunity, we are keen to hear your thoughts on the following:
• How UK-wide coverage could be achieved;
• Viability of the pricing model;
• Opening hours and accessibility; and
• Additional means of providing the service.
two.1.5) Estimated total value
Value excluding VAT: £4,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79342300 - Customer services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Background
One of the UK’s outcomes from EU-Exit negotiations was to ensure UK driving licences would be mutually recognised and exchangeable with other member states. Mutual recognition remains in many countries but when required a country can ask for an IDP to support the driving licence for driving in that country. The IDP is also used worldwide as well as within the EU.
On request a UK driving licence holder must be able to obtain an IDP. There are three separate versions of the IDP (depending on the destination country) and DVLA, as the issuing authority, must conform to the formats specified in the 1926, 1949 and 1968 Vienna conventions.
These have been issued under the terms of a commercial agreement with Post Office Ltd, and DVLA is now seeking to test the wider market to explore how such a service could be provided in future. We would expect a supplier to administer in the region of 200,000-300,000 permits per annum.
The service must commence on 1st April 2024. Early indications are that the service will be required for a period of 3 years.
The cost of an IDP is set at £5.50 by legislation and the service provider will be expected to cover their costs and profit by retaining the full fee.
Requirements
The DVLA requires a supplier to provide a service to issue IDPs to valid UK driving licence holders across the UK (including Northern Ireland).
No integration with DVLA systems is necessary. DVLA will provide the IDP booklets ink stamps and ink pads at no cost, and the customer must provide the passport-sized photo to be affixed to the permit.
The high-level scope of this service requirement is to:
• Provide an over-the-counter service for customers to obtain an IDP that meets all relevant accessibility requirements:
• Store all three versions (1926, 1949 and 1968) of the IDP and manage distribution of stock to issuing outlets in accordance with customer demand;
• Provide widespread service across Great Britain and Northern Ireland; and
• Consider additional methods for delivering the service, to supplement the counter service channel.
two.3) Estimated date of publication of contract notice
25 September 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes