Section one: Contracting authority
one.1) Name and addresses
The Chief Constable of Hampshire Constabulary
Leigh Road
Eastleigh
SO50 9SJ
procurement.support@hants.gov.uk
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
Buyer's address
www.intendhost.co.uk/hampshire
one.1) Name and addresses
The Chief Constable for Thames Valley Police
Oxford Road,
Kidlington, Oxfordshire,
OX5 2NX
procurement.support@hants.gov.uk
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
Buyer's address
www.intendhost.co.uk/hampshire
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/hampshire/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply of Dog Kennelling Services for Dangerous, Seized and Prisoners Dogs
Reference number
HC18337
two.1.2) Main CPV code
- 98380000 - Dog kennel services
two.1.3) Type of contract
Services
two.1.4) Short description
Hampshire Constabulary and Thames Valley Police invites applications from suitable organisations who wish to tender for dog kennelling services for dangerous, seized and prisoner dogs.
The tender is split into 2 geographical Lots: Lot 1 - Hampshire and the Isle of Wight and Lot 2 - Thames Valley Area (Berkshire, Oxfordshire and Bedfordshire).
The full requirements are set out within the procurement documents which are downloadable free of charge from In-tend.
The contract will commence on 27th September 2022 for 3 years with the option to extend for a further 12 months (4 years in total).
Interested parties should register their interest in the project via the In-tend website https://in-tendhost.co.uk/hampshire and complete and submit their tender return document together with any supporting information requested by the submission deadline.
two.1.5) Estimated total value
Value excluding VAT: £2,040,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Hampshire
Lot No
1
two.2.2) Additional CPV code(s)
- 98380000 - Dog kennel services
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
Hampshire and Isle of Wight
two.2.4) Description of the procurement
Hampshire Constabulary are seeking one kennel to provide dog kennelling services in Hampshire and the Isle of Wight.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on 'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - 'The Supply of Dog Kennelling Services for Dangerous, Seized and Prisoner Dogs ' or search via the project reference 'HC18337'.
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 months from date of initial expiry for a total period of 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
See section VI.3 Additional information for more detailed explanation of spend.
two.2) Description
two.2.1) Title
Thames Valley
Lot No
2
two.2.2) Additional CPV code(s)
- 98380000 - Dog kennel services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
The Thames Valley area of Oxfordshire, Buckinghamshire and Berkshire.
two.2.4) Description of the procurement
Thames Valley Police are seeking two kennels to provide dog kennelling services in the Thames Valley area.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on 'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - 'The Supply of Dog Kennelling Services for Dangerous, Seized and Prisoners Dogs ' or search via the project reference 'HC18337'.
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 months from initial expiry for a total duration of 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
See section VI.3 Additional information for detailed explanation of spend.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
A Local Authority License to board and care for all dogs including those characterised as 'dangerous' in line with the Animal Welfare Act 2018 must be held.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 August 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 August 2022
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: June/July 2026
six.2) Information about electronic workflows
Electronic payment will be used
six.3) Additional information
Due to the complex nature of this contract volumes are difficult to estimate and therefore figures should be used as a guide but will not reflect the actual contract value.
The estimate figures shown within this notice are based on historical figures, with a slight uplift and also reflect an anticipated increase due to the pandemic and increase in dog ownership (see paragraph below).
Estimated spend (based on historical data with slight uplift):
Lot 1 - Hampshire up to £160,000 (£40k per annum)
Lot 2 - Thames Valley up to £1,200,000 (£300k per annum) - note this is split over two kennels.
Value increase (if required):
As permitted by Regulation 72 1 a of the Public Contracts Regulations 2015, either Lot maybe increased at any time during the life of the contract by no more than 50% of each Forces estimated value (Lot 1 extra £80k and Lot 2 extra £600,000) so long as this increase does not materially change any part of the service/contract and will operate on the same terms and conditions. The total contract value set out in section II.1.5 shows the maximum permissible spend where this option is applied.
Due to the sensitive nature of this contract the successful kennel(s) details will not be placed in the public domain.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum ten (10) calendar days standstill period at the point that information on the conclusion of the Contract is communicated to all tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing information from the Contracting Authority before the conclusion of the Contract. Such additional information should be requested from the address at I.1 of this notice. If an appeal regarding the conclusion of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.