Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
procurement@warwickshire.gov.uk
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC Outgoing Postage Service
Reference number
WCC 18151
two.1.2) Main CPV code
- 64000000 - Postal and telecommunications services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (the Council) is seeking to re-procure its outgoing mail contract. WCC currently operates a traditional mailroom, where franked mail is collected daily. Moving forward, under a new contract, there is an immediate need to continue sending traditional hard copy mail, along with a move to a hybrid mail solution within the contract term.
WCC is therefore looking for a supplier who will work together with the Council to provide traditional outgoing mail services and to implement a hybrid solution within the timeframe of this contract. This will be subject to all costs, implementation risks and disruption to our current service being managed effectively by both WCC and our new partner for outgoing mail services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £762,000
two.2) Description
two.2.2) Additional CPV code(s)
- 64000000 - Postal and telecommunications services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Warwickshire County Council (the Council) is seeking to re-procure its outgoing mail contract. WCC currently operates a traditional mailroom, where franked mail is collected daily. Moving forward, under a new contract, there is an immediate need to continue sending traditional hard copy mail, along with a move to a hybrid mail solution within the contract term.
WCC is therefore looking for a supplier who will work together with the Council to provide traditional outgoing mail services and to implement a hybrid solution within the timeframe of this contract. This will be subject to all costs, implementation risks and disruption to our current service being managed effectively by both WCC and our new partner for outgoing mail services
two.2.5) Award criteria
Quality criterion - Name: Day to day operation / Weighting: 23.1
Quality criterion - Name: Reports / Weighting: 4.2
Quality criterion - Name: Support Capabilities / Weighting: 4.2
Quality criterion - Name: Hybrid Implementation / Weighting: 14
Quality criterion - Name: Clean and unclean mail through hybrid solution / Weighting: 8.4
Quality criterion - Name: Data Breaches / Weighting: 3.5
Quality criterion - Name: Hybrid Solutions / Weighting: 12.6
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 20
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for a period of 2 years.
The Council reserves the right to extend the Contract by further periods not exceeding 24 months in total
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest.
The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home.
Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-006197
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 June 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Facilities and Corporate Solutions Limited T/A FCS Laser Mail
Wood Lane, Erdington
Birmingham
B24 9QL
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
670 3515 49
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £762,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
The Strand
London
Country
United Kingdom